SAP Carve-Out Archiving
Protect data, keep reports, ensure compliance with AvenDATA.
From R/3 and ECC 6.0 to HANA, we archive SAP data from Carve-Outs across all generations and industry solutions, from Bank Analyzer to the IS-U module.
The Challenge
SAP data from divested business units must be preserved, but the original SAP system will soon no longer be accessible.
In the context of carve-out projects such as divestitures, spin-offs, post-merger integrations or restructurings, companies regularly face a dilemma.
The SAP data of the affected business unit must be retained in a traceable manner for years for legal, tax or business reasons. At the same time, maintaining access to the previous SAP system continues to generate significant costs, including infrastructure, licences, maintenance and internal expertise.
That’s the gap ViewBox is built to close, wherever your carve-out is taking place.
Proven archiving solution
with over 17 years of project experience
AvenDATA’s SAP archiving for carve-outs has been continuously refined based on real project practice. For more than 17 years, we have supported numerous SAP separations both technically and functionally, from precise data extraction through to audit-compliant archiving.
Our specially developed ViewBox software has established itself as a powerful research system, robust in audit situations, intuitive to use and deployed worldwide.
More than 50% of DAX companies already use ViewBox, a clear signal of its stability, flexibility and outstanding practical suitability.
Worldwide SAP carve-out projects, deployable
in all regions
From Europe to Asia to North America, ViewBox has long been an international standard for accessing data from SAP systems decommissioned due to carve-outs. No matter where the carve-out takes place, ViewBox provides consistent, audit-ready access to your archived SAP data.
That global reach is what makes AvenDATA’s carve-out archiving solution the standard choice.
Your SAP reports live
on, even after the carve-out
We do not only archive SAP data from the carve-out. We also preserve the business logic and reporting capabilities of the divested unit.
- Full usability and traceability of carve-out-relevant data after system separation
- Continued use of relevant SAP standard reports and custom reports (including Z-reports)
- Viewing of documents such as invoices, postings and orders
- Filtering, analysis and export of reports without SAP access
Before the carve-out project begins, we coordinate with you which reports you will need in the future for tax purposes, audits or internal controlling.
In ViewBox, these data and evaluations remain available for years after the carve-out, independent of the original SAP system.
For audits, legal inquiries or internal questions, you have continuous access to clearly structured, filterable reports without SAP licences or original systems.
Short project duration &
measurable ROI
even for complex
carve-outs
The archiving of carve-out-relevant SAP data usually takes 1 to 6 months, depending on the data volume and the system structure. Thanks to our standardised methodology, we are able to archive even very large and complex SAP landscapes efficiently.
Example: In earlier projects, we have successfully transferred SAP systems with more than 30 terabytes of data, including all reports, Z-reports and audit-compliant documentation.
Thanks to our established project methodology, our customers benefit from significant savings after a short time, in particular on licence costs for SAP, ECM systems, databases and operating systems, but also on maintenance, infrastructure and internal effort.
SAP
system analysis for the carve-out
We start with a structured analysis of your existing SAP system, focusing on the content that matters for the carve-out. This step is essential for reliable project planning and gives you full transparency on timeline, effort and costs.
As part of the analysis we examine:
- Access options to the SAP system
- Type, structure and size of the database
- Scope and relevance of existing SAP reports
- Individual specifics such as customer-specific Z-reports, interfaces or customising
- Organisational scope — archiving and separation performed by client or by company code, depending on how the divested unit is represented in SAP
The outcome is a binding fixed price proposal with a clear description of services, giving you maximum planning and decision confidence throughout the carve-out process.
SAP
carve-out project archiving: efficient and legally compliant
Once the analysis is complete, the actual archiving or carve-out project begins with a kick-off meeting where all technical and organisational details are clarified. From that point on, we take over the operational execution:
- Setting up access to the SAP system
- Exporting the relevant carve-out data
- Recreating reports, Z-reports and custom analyses
- Audit-compliant documentation of all work steps
- Conducting structured testing and acceptance phases
Our experienced project managers ensure a smooth process with minimal resource involvement on your side.
Result: SAP data
from the carve-out fully archived and available at any time
At the end of the project, all relevant tables, documents and reports from the divested area are fully transferred into ViewBox. You receive:
- Full search capability even without the SAP system
- Access for authorised internal and external parties
- Traceability of all reports including business logic
- Audit-compliant documentation of all project phases
We also document every individual step of the archiving process in an audit-compliant manner in our Jira ticket system, from data export through final acceptance and where applicable, the later deletion of the source system.
Consideration of ADK archive files
and DART extracts
In addition to the complete decommissioning and archiving of your SAP system, we also take the following into account:
- ADK archive files: Data already archived as ADK files are integrated by us and remain accessible.
- DART data extracts: Our solution supports the processing of DART extracts so that tax-relevant analyses remain possible even after the SAP system has been shut down.
ViewBox, the intelligent
archiving solution for your SAP carve-out data
ViewBox is a web-based research system developed specifically for legacy system data and carve-out data, with a focus on compliance, usability and data logic.
Your benefits:
- Audit-compliant access to all archived SAP data
- Clear, filterable reports
- Compliance with statutory retention obligations
- Automatic data deletion after retention periods expire
- Certified cloud infrastructure and regular security tests
Whether for tax audits, internal audit, legal clarification or controlling, ViewBox keeps your carve-out-relevant SAP data understandable, traceable and available.
Ready for the
Next Step?
Let us discuss your SAP system together in a one-hour expert session with a focus on carve-out-relevant data.
In this session you will receive:
- Coordination on data structure, data migration and reporting landscape
- A live demo of our ViewBox solution
- An explanation of how we create replication of SAP reports (e.g., FI, CO, MM, SD, …)
- A reliable assessment of effort, duration and price
Transparency from the start.
Our project proposals are based on clearly defined fixed prices, guaranteed with no renegotiations. Quality, reliability and fair value for money are our top priorities.
Book your free personal expert consultation now.
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SAP carve-out
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SAP carve-out
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