SAP Carve-out archiving
Protect data, keep reports, ensure compliance - with AvenDATA.
From R/3 and ECC 6.0 to HANA, we archive SAP data from carve outs across all generations and
industry solutions, from Bank Analyzer to the IS-U module.
industry solutions, from Bank Analyzer to the IS-U module.
The Challenge
SAP data from divested business units must be preserved, but the original SAP system will soon no longer be accessible.
In the context of carve-out projects such as divestitures, spin-offs, post-merger integrations, or restructurings, companies regularly face a dilemma.
The SAP data of the affected business unit must be retained in a traceable manner for years for legal, tax, or business reasons. At the same time, maintaining access to the previous SAP system continues to generate significant costs, including infrastructure, licenses, maintenance, and internal expertise.
This is precisely where AvenDATA’s SAP carve-out archiving solution comes in.
Proven archiving solution
with over 17 years of project experience
AvenDATA’s SAP archiving for carve-outs has been continuously refined based on real project practice. For more than 17 years, we have supported numerous SAP separations both technically and functionally, from precise data extraction through to audit-proof archiving.
Our specially developed ViewBox software has established itself as a powerful research system, robust in audit situations, intuitive to use, and deployed worldwide.
More than 50 percent of DAX companies already use ViewBox, a clear signal of its stability, flexibility, and outstanding practical suitability.
Worldwide SAP carve-out projects, deployable
in all regions
From Europe to Asia to North America, ViewBox has long been an international standard for accessing data from SAP systems decommissioned due to carve-outs. No matter where the carve-out takes place:
This is exactly where AvenDATA’s SAP carve-out archiving solution comes in.
Your SAP reports live
on, even after the carve-out
We do not only archive SAP data from the carve-out. We also preserve the business logic and reporting capabilities of the divested unit.
- With ViewBox, your carve-out relevant data remain fully usable and traceable after the system separation. Specifically, this means:
- Continued use of relevant SAP standard reports and custom reports (including Z-reports)
- Viewing of documents such as invoices, postings, and orders
- Filtering, analysis, and export of reports without SAP access
Before the carve-out project begins, we coordinate with you which reports you will need in the future for tax purposes, audits, or internal controlling.
In ViewBox, these data and evaluations remain available for years after the carve-out, independent of the original SAP system.
For audits, legal inquiries, or internal questions, you have continuous access to clearly structured, filterable reports without SAP licenses or original systems.
Short project duration &
measurable ROI
– even for complex
carve outs
The archiving of carve out relevant SAP data usually takes 1 to 6 months, depending on the data volume and the system structure. Thanks to our standardized methodology, we are able to archive even very large and complex SAP landscapes efficiently.
Example: In earlier projects, we have successfully transferred SAP systems with more than 30 terabytes of data, including all reports, Z reports, and audit proof documentation.
Thanks to our established project methodology, our customers benefit from significant savings after a short time, in particular on license costs for SAP, ECM systems, databases, and operating systems, but also on maintenance, infrastructure, and internal effort.
SAP
system analysis for the carve out
We start with a structured analysis of your existing SAP system, focusing on the content that matters for the carve out. This step is essential for reliable project planning and gives you full transparency on timeline, effort, and costs.
As part of the analysis we examine:
- Access options to the SAP system
- Type, structure, and size of the database
- Scope and relevance of existing SAP reports
- Individual specifics such as customer specific Z reports, interfaces, or customizing
- Organizational scope. Archiving and separation can be performed by client or by company code, depending on how the divested business unit is represented in SAP
The outcome is a binding fixed price proposal with a clear description of services, giving you maximum planning and decision confidence throughout the carve out process.
SAP
Carve out project archiving
– efficient and legally compliant
Once the analysis is complete, the actual archiving or carve out project begins with a kick off meeting where all technical and organizational details are clarified. From that point on, we take over the operational execution:
- Setting up access to the SAP system
- Exporting the relevant carve out data
- Recreating reports, Z reports, and custom analyses
- Audit compliant documentation of all work steps
- Conducting structured testing and acceptance phases
Our experienced project managers ensure a smooth process with minimal resource involvement on your side.
Result: SAP data
from the carve out fully archived and available at any time
At the end of the project, all relevant tables, documents, and reports from the divested area are fully transferred into ViewBox. You receive:
- Full search capability even without the SAP system
- Access for authorized internal and external parties
- Traceability of all reports including business logic
- Audit compliant documentation of all project phases
We also document every individual step of the archiving process in an audit compliant manner in our Jira ticket system, from data export through final acceptance and, where applicable, the later deletion of the source system.
Consideration of ADK archive files
and DART extracts
In addition to the complete decommissioning and archiving of your SAP system, we also take the following into account:
- ADK archive files: Data already archived as ADK files are integrated by us and remain accessible.
- DART data extracts:Our solution supports the processing of DART extracts so that tax relevant analyses remain possible even after the SAP system has been shut down.
ViewBox, the intelligent
archiving solution for your SAP carve out data
ViewBox is a web based research system developed specifically for legacy system data and carve out data, with a focus on compliance, usability, and data logic.
Your benefits:
- Audit compliant access to all archived SAP data
- Clear, filterable reports
- Compliance with statutory retention obligations
- Automatic data deletion after retention periods expire (GDPR and GoBD compliant)
- Certified cloud infrastructure and regular security tests
Whether for tax audits, internal audit, legal clarification, or controlling, ViewBox keeps your carve out relevant SAP data understandable, traceable, and available.
ViewBox – Ihre Brücke
zu den SAP-Daten
aus dem Carve-out
Ob für Fachabteilungen, Steuerprüfer, Wirtschaftsprüfer, interne Controller oder Rechtsabteilungen: Mit ViewBox bleiben die SAP-Daten des ausgegliederten Unternehmensteils auch nach dem Carve-out vollständig durchsuchbar, verständlich und auswertbar – ganz ohne Zugriff auf das ursprüngliche SAP-System.
Ready for the
next step?
Let us discuss your SAP system together in a one-hour expert session with a focus on carve-out-relevant data.
In this session you will receive:
- Coordination on data structure, data migration, and reporting landscape
- A live demo of our ViewBox solution
- An explanation of how we create replication of SAP reports (e.g., FI, CO, MM, SD, …)
- A reliable assessment of effort, duration, and price
Transparency from the start:
Our project proposals are based on clearly defined fixed prices, guaranteed with no renegotiations. Quality, reliability, and fair value for money are our top priorities.
Our project proposals are based on clearly defined fixed prices, guaranteed with no renegotiations. Quality, reliability, and fair value for money are our top priorities.
Book your free personal expert consultation now.
Quick Answers to Your Questions –
Personal and without obligation Regarding
SAP Carve Out
Personal and without obligation Regarding
SAP Carve Out
Thank you
Thank you for your inquiry.
We will contact you shortly.
We will contact you shortly.