Shut down SAP - keep your data
Continue understanding your data - with AvenDATA.
From R/3 and ECC 6.0 to HANA. We archive SAP systems of all
generations and industry-specific solutions, from Bank Analyzer to the IS-U module.
generations and industry-specific solutions, from Bank Analyzer to the IS-U module.
The Challenge
Many companies are facing the issue that their legacy SAP systems continue to generate significant costs. Even though they no longer play an active operational role. The reason: they must be retained for compliance purposes.
This leads to a range of problems:
- Outdated infrastructures that require regular maintenance or replacement
- Ongoing support contracts with external service providers
- Internal IT resources tied up that could be used more effectively elsewhere
- Increasing security risks due to unsupported systems
- Limited scalability and high complexity in system maintenance
The result: Companies continue to pay large sums year after year for systems that no longer deliver operational value. Creating one thing above all: unnecessary costs.
Proven archiving solution
Built on more than 17 years of project experience
Over the past 17 years, AvenDATA has continuously developed and refined its SAP system archiving approach through thousands of real-world system decommissioning projects.
Thanks to our proven methodology, we have been able to answer all professional, audit-related, and legal inquiries reliably and transparently over the years.
The software used for this purpose, ViewBox, has established itself as a reliable research system that performs consistently. Both in day-to-day audit scenarios and in company-wide access environments.
It is now used by more than 50% of DAX companies – clear evidence of its stability, flexibility, and practical suitability at the highest level.
From Europe to Asia, from North America and beyond. ViewBox is now in use around the world.
Your SAP reports live on – as interactive reports
in ViewBox
Even after your SAP system has been decommissioned, your reports remain alive. We not only transfer all relevant data, but also ensure that you can continue to use and understand it permanently in our ViewBox software solution.
Our services at a glance:
- Reproduction of relevant SAP standard reports and business evaluations
- Implementation of individual reports, including customer specific Z reports
- Archiving of all related documents such as invoices, orders or postings to ensure the traceability of reports
Even before the project begins, we work with you to define which reports and evaluations will be required in the future, whether for fulfilling tax obligations, for business analyses or for complying with legal requirements. In doing so, we draw on extensive project experience from SAP system decommissioning across a wide range of industries.
In ViewBox these reports remain available to you even years later for research, analysis and evaluation. All of this is completely independent of the original SAP system and without the need for additional SAP licenses.
Whether for audits, internal reviews or legal inquiries, ViewBox helps you stay in control – with clearly structured and filterable evaluations, always accessible and fully audit proof.
Fast project execution and strong economic benefits (measurable ROI)
– even for large
SAP systems
Decommissioning an SAP system usually takes between one and six months, depending on system complexity and data volume. Thanks to our clearly structured and standardized approach, we can archive even large systems efficiently and securely.
For example, we have successfully transferred SAP systems with more than thirty terabytes of data into our archiving solution – including reports, Z reports and complete documentation.
With our established project methodology, customers benefit from significant cost savings in a short time. This includes savings in license costs for SAP, ECM systems, databases and operating systems, as well as reduced expenses for maintenance, infrastructure and internal resources.
In the vast majority of our projects, the return on investment is achieved in less than one year thanks to measurable savings in licenses, infrastructure and internal effort.
SAP
system analysis
The first step in any SAP system decommissioning project is a detailed analysis of your existing system. This analysis forms the basis for accurately estimating project duration and costs as part of the archiving of your SAP legacy system.
We assess both technical and business aspects, including:
- Access options to the SAP system
- Type, structure and size of the database
- Scope and relevance of the available SAP reports
- Individual characteristics such as Z reports or interfaces
The results are summarized for you in a binding fixed price offer, providing maximum planning and decision making certainty.
SAP
Project archiving
After the system analysis is completed, the actual project begins – structured, efficient and with clearly defined milestones.
As part of a joint kick off meeting, we clarify all organizational and technical conditions with your team. From this point on, we take over the majority of the tasks for you:
- Setting up system access
- Exporting and transferring the relevant data
- Reproducing important reports and Z reports
- Documenting all steps to ensure audit compliance
Our experienced project managers accompany you throughout the entire process and ensure smooth execution with minimal resource requirements on your side.
At the end of the project, we carry out structured testing and acceptance phases together with you to ensure that all data has been archived completely, correctly and in a fully traceable way.
SAP
Archiving result
After the project is completed, all relevant tables, documents and reports from your SAP system are transferred into our specially developed software solution, ViewBox.
ViewBox is a web based research system that provides you and authorized parties with fast, secure and traceable access to the archived information, even years after the SAP decommissioning.
A particular added value is that we reconstruct all important standard and individual reports (for example Z reports), ensuring that business, tax or legal evaluations remain possible without the need for an SAP license.
Once ViewBox has been successfully implemented and accepted, the original SAP system can be completely decommissioned.
At the end of the project, you receive comprehensive project documentation and procedural documentation that transparently presents every step, with a particular focus on:
- The method of data transfer
- The structure of the archived content
- The test and acceptance phases carried out
In addition, we document every single step of the archiving process in our Jira ticket system in an audit proof way – from the data export to the final acceptance and, if required, the later deletion of the source system. This ensures that third parties or auditors can always understand exactly how the archiving was carried out.
Consideration of ADK archive files
and DART extracts
In addition to the complete decommissioning and archiving of your SAP system, we also take the following into account:
- ADK archive files: Data already archived in the form of ADK files is integrated by us and remains accessible.
- DART extracts: Our solution supports the processing of DART extracts, ensuring that tax relevant evaluations remain possible even after the SAP system has been shut down.
Software and research system ViewBox
– making archived SAP data intelligently usable
With ViewBox, AvenDATA provides a powerful reading and research system that has been developed specifically for accessing data from decommissioned legacy systems.
Through an intuitive web interface, ViewBox enables fast searching, structured analysis and targeted provision of archived information – without any need to access the original SAP or source system.
ViewBox ensures that your data:
- Remains understandable and usable even years after decommissioning
- Is always accessible in an audit proof way
- Is structured and ready for internal and external audit processes
A special feature: automated data deletion in ViewBox. Based on defined retention periods, legacy data can be automatically and traceably deleted once legal or internal company requirements have expired. This keeps you compliant with GDPR and GoBD – without any manual effort.
The software and the underlying cloud infrastructure are certified multiple times and are regularly subjected to comprehensive security and functionality tests.
The software and the underlying cloud infrastructure are certified multiple times and are regularly subjected to comprehensive security and functionality tests.
ViewBox – Ihre Brücke
für alle Ihre Legacy Systeme/Altsysteme in die Vergangenheit
Für Fachabteilungen, Steuerprüfer, Wirtschaftsprüfer, interne Controller oder Rechtsabteilungen: Ihre archivierten SAP-Daten bleiben vollständig durchsuchbar, verständlich und auswertbar – ganz ohne SAP-Zugang
Ready for the
next step?
In a one-hour expert session, we’ll discuss your SAP system whether ECC, S/4HANA, or R/3. You’ll see live how to efficiently decommission your system while keeping the data accessible for long-term analysis. The session includes:
What You’ll Receive in This Session:
- A review of data structure, data migration, and reporting setup
- A live demo of our ViewBox solution
- An explanation of how we replicate SAP reports (e.g. FI, CO, MM, SD, etc.)
- A reliable estimate of effort, timeline, and cost
Transparency from the Start:
Our project proposals are based on clearly defined fixed prices, guaranteed with no renegotiations. Quality, reliability, and fair value for money are our top priorities.
Our project proposals are based on clearly defined fixed prices, guaranteed with no renegotiations. Quality, reliability, and fair value for money are our top priorities.
Book your free personal expert consultation now.
Quick Answers to Your Questions –
Personal and without obligation Regarding
SAP System Decommissioning
Personal and without obligation Regarding
SAP System Decommissioning
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