Shut Down SAP. Keep Your Data.
Your data stays understandable with AvenDATA.
From R/3 and ECC 6.0 to HANA, we archive SAP systems of all generations and industry-specific solutions from Bank Analyzer to the IS-U module.
The Challenge
Many companies face the same problem: their legacy SAP systems continue to generate significant costs even though they no longer play an active operational role. They are retained for one reason only compliance.
This creates a range of problems:
- Outdated infrastructure that needs regular maintenance or replacement
- Ongoing support contracts with external service providers
- Internal IT resources tied up that could be used more effectively elsewhere
- Growing security risks from unsupported systems
- Limited scalability and high complexity in system maintenance
The result: companies pay large sums year after year for systems that no longer deliver operational value creating one thing above all: unnecessary cost.
A proven archiving solution,
built on more than 17 years of project experience
Over the past 17 years, AvenDATA has continuously developed and refined its approach to SAP system archiving across thousands of real-world decommissioning projects.
Thanks to our proven methodology, we have been able to answer every business, audit-related and legal enquiry reliably and transparently.
The software behind this is ViewBox, which has established itself as a dependable research solution and performs consistently in both routine audit scenarios and company-wide access environments.
It is now used by more than 50% of DAX-listed corporations clear evidence of its stability, flexibility and suitability at the highest level.
ViewBox is used worldwide, from Europe and Asia to North America and beyond.
Your SAP reports live on as interactive reports
in ViewBox
Even after your SAP system has been decommissioned, your reports live on. We transfer not only all relevant data, but also ensure that you can continue to use and understand it permanently in our ViewBox software.
Our services at a glance:
- Reproduction of relevant SAP standard reports and business evaluations
- Implementation of individual reports, including customer specific Z-reports
- Archiving of all related documents such as invoices, orders and postings to ensure the traceability of reports
Before the project begins, we work with you to define which reports and evaluations you will need in future, whether to meet tax obligations, to support business analysis or to comply with legal requirements. In doing so, we draw on extensive experience from SAP decommissioning projects across a wide range of industries.
In ViewBox, these reports remain available to you years later for research, analysis and evaluation completely independently of the original SAP system, and without the need for additional SAP licences.
Whether for audits, internal reviews or legal enquiries, ViewBox helps you stay in control with clearly structured, filterable evaluations that are always accessible and fully audit-proof.
Fast execution and measurable ROI,
even for large SAP systems
Decommissioning an SAP system usually takes one to six months, depending on system complexity and data volume. Thanks to our clearly structured, standardised approach, we can archive even large systems efficiently and securely.
For example, we have successfully transferred SAP systems holding more than 30 terabytes of data into our archiving solution, including reports, Z-reports and complete documentation.
With our established project methodology, customers achieve significant cost savings in a short time. These include savings on licence costs for SAP, ECM systems, databases and operating systems, as well as reduced spend on maintenance, infrastructure and internal resources.
In the vast majority of our projects, the return on investment is achieved in less than a year, driven by measurable savings in licences, infrastructure and internal effort.
SAP
system analysis
The first step in any SAP decommissioning project is a detailed analysis of your existing system. This forms the basis for accurately estimating the duration and cost of archiving your SAP legacy system.
We assess both technical and business aspects, including:
- Access options for the SAP system
- The type, structure and size of the database
- The scope and relevance of the available SAP reports
- Individual characteristics such as Z-reports and interfaces
The results are summarised for you in a binding fixed-price offer, giving you maximum planning and decision making certainty.
SAP
project archiving
Once the system analysis is complete, the project itself begins structured, efficient and built around clearly defined milestones.
In a joint kick-off meeting, we clarify all organisational and technical requirements with your team. From that point on, we take on the majority of the work:
- Setting up system access
- Exporting and transferring the relevant data
- Reproducing key reports and Z-reports
- Documenting every step to ensure audit compliance
Our experienced project managers support you throughout and ensure smooth execution with minimal demand on your resources.
At the end of the project, we carry out structured testing and acceptance phases with you, to confirm that all data has been archived completely, correctly and in a fully traceable way.
SAP
archiving result
Once the project is complete, all relevant tables, documents and reports from your SAP system are migrated into ViewBox, our purpose to built software solution.
ViewBox is a web based research system that gives you and other authorised parties fast, secure and traceable access to the archived information years after the SAP system has been decommissioned.
A particular benefit is that we reconstruct all key standard and individual reports (Z-reports, for example), so that business, tax and legal evaluations remain possible without an SAP licence.
Once ViewBox has been successfully implemented and accepted, the original SAP system can be decommissioned completely.
At the end of the project, you receive comprehensive project and procedural documentation setting out every step transparently, with particular focus on:
- The method of data transfer
- The structure of the archived content
- The testing and acceptance phases carried out
In addition, we document every single step of the archiving process in our Jira ticket system in an audit-proof way from the data export to final acceptance and, if required, the later deletion of the source system. This ensures that third parties and auditors can always trace exactly how the archiving was carried out.
Support for ADK archive files
and DART extracts
Alongside the complete decommissioning and archiving of your SAP system, we also handle the following:
- ADK archive files: data already archived as ADK files is integrated by us and remains accessible.
- DART extracts: our solution supports the processing of DART extracts, so that tax relevant evaluations remain possible even after the SAP system has been shut down.
ViewBox Enterprise:
use archived data from legacy systems securely and quickly
With ViewBox Enterprise, AvenDATA offers a powerful platform for secure access to data from decommissioned ERP and legacy systems. The solution combines modern search and analysis capabilities with strong performance, comprehensive security mechanisms and intelligent features developed with artificial intelligence.
ViewBox Enterprise ensures that your archived data:
- remains understandable and usable many years after the original system is decommissioned
- can be searched, filtered and analysed quickly and precisely
- is available in an auditable, tamper-evident form for internal and external reviews
- is protected against unauthorised access through role-based permissions
- can be analysed more efficiently with AI-assisted features
- remains available independently of the original application
One notable feature is automated, rule-based data deletion. Working from statutory, contractual or internal company retention periods, data can be deleted in a controlled, traceable and fully documented manner once the relevant period expires. This helps companies meet their data protection and compliance obligations.
Historical company data therefore stays available for the long term.
Ready for the
Next Step?
In a one-hour Expert Session, we’ll discuss your SAP system whether ECC, S/4HANA or R/3. You’ll see live how to decommission it efficiently while keeping your data accessible for long-term analysis.
What you’ll get from the session:
- A review of your data structure, data migration and reporting setup
- A live demo of our ViewBox solution
- An explanation of how we replicate SAP reports FI, CO, MM, SD and more
- A reliable estimate of effort, timeline and cost
Transparency from the start.
Our proposals are based on clearly defined fixed prices, guaranteed with no renegotiation. Quality, reliability and fair value for money are our top priorities.
Book your free Expert Session now.
Get immediate answers to your questions
Personal, no-obligation advice on SAP system decommissioning
Personal, no-obligation advice on SAP system decommissioning
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