Oracle Carve out archiving
Secure data, keep reports, ensure compliance with AvenDATA.

From JD Edwards to NetSuite to the cloud, we archive Oracle ERP data from carve outs
across all generations and industry solutions, from manufacturing modules to finance.

The Challenge

ERP data from business units to be carved out must be preserved, but the Oracle legacy system will soon no longer be accessible.
In the context of carve out projects, for example company sales, spin offs, post merger integrations, or restructurings, companies regularly face a critical task:
The ERP data of the affected business unit must be retained in a traceable manner for years for legal, tax, or business reasons. At the same time, the original Oracle system, whether JD Edwards, NetSuite, or another solution, is about to be shut down or access can no longer be ensured.
Access becomes impossible, licenses expire, internal expertise is lost. Yet the data must remain available, audit compliant, analyzable, and understandable.
This is exactly where AvenDATA’s Oracle carve out archiving solution comes in.

Proven archiving solution
with over 17 years of project experience

The archiving of Oracle systems in carve-outs has been continuously refined by AvenDATA based on real project practice. For more than 17 years, we have supported numerous JD Edwards and NetSuite carve-outs both technically and functionally, from precise data extraction through to audit-proof archiving.
Our specially developed software solution, ViewBox, has established itself as a powerful research system that is robust in audit situations, intuitive to use, and deployed worldwide.
More than 50 percent of DAX companies already use ViewBox, a clear sign of its stability, flexibility, and outstanding practical suitability.

Global Oracle carve out projects – applicable
in all regions

From Europe to Asia to North America, ViewBox has long been an international standard for accessing data from Oracle ERP systems decommissioned due to carve outs. Whether JD Edwards was installed on premises or NetSuite operated in the cloud,
we ensure that your data remains clear and accessible, independent of the original Oracle source system.

Your ERP reports live
on, even after the carve out

We do not only archive Oracle data from the carve out. We also preserve the business logic and reporting functionality of the divested business unit.
With ViewBox, your carve out relevant data remains fully usable and traceable even after the system separation. This means you can:
  • Continue using relevant standard reports and individual reports including customer specific customizations
  • Access documents such as invoices, postings and orders
  • Filter, analyze and export reports without Oracle access
Before the carve out project begins, we work with you to define which reports you will need in the future. This may include reports for tax purposes, audits or internal controlling processes.
With ViewBox, these data and analyses remain available for years after the carve out. They are accessible independently of the original ERP system.
Whether for audits, legal inquiries or internal reviews, you always have access to clearly structured and filterable reports. No Oracle licenses or original systems are required.

Short project duration and measurable ROI
– even for complex
carve outs

Archiving carve out relevant Oracle data usually takes between one and six months, depending on the data volume and the system structure. With our standardized methodology we are able to efficiently archive even very large and complex JD Edwards or NetSuite environments.
Example: In previous projects we successfully migrated ERP systems with more than fifteen terabytes of data. This included all reports, custom evaluations and audit proof documentation.
Thanks to our established project methodology, customers benefit from significant savings after only a short period of time. This applies especially to license costs for Oracle ERP systems such as JD Edwards or NetSuite, as well as additional ECM systems, databases and operating systems. Savings also result from reduced expenses for maintenance, infrastructure and internal resources.
In the vast majority of our projects, the return on investment is achieved in less than one year. This is possible because of measurable savings in licenses, infrastructure and internal effort.

Oracle
ERP system analysis
in the Carve out

At the beginning of the project, we carry out a structured analysis of the existing Oracle ERP system with a focus on the carve out relevant content. This analysis is essential for project planning and provides you with maximum transparency regarding project duration, effort and cost.
Among other aspects, the following are analyzed:
  • Access options to the Oracle system, for example via API, database access or reports
  • Type, structure and size of the database
  • Scope and relevance of the available reports
  • Individual characteristics such as customer specific fields, workflows or interfaces
  • Organizational separation: archiving can be based on clients or cost centers, depending on how the divested business unit is represented in the system
The result is a fixed price offer with a clear service description, giving you maximum planning and decision making certainty throughout the carve out process.

Oracle
Carve out project archiving
– efficient and audit proof

Once the analysis has been completed, the actual archiving project begins with a kick off meeting in which all technical and organizational details are clarified. From this point on, we take over the operational implementation:
  • Setting up access to the Oracle ERP system
  • Exporting the relevant carve out data
  • Reproducing reports, individual evaluations and workflows
  • Audit proof documentation of all work steps
  • Carrying out structured testing and acceptance phases
Our experienced project managers ensure a smooth process with minimal resource requirements on your side.

Result: Oracle ERP data from the
Carve out
fully archived and accessible at any time

At the end of the project, all relevant tables, documents and reports from the divested unit are completely transferred into ViewBox. You receive:
  • Full search functionality even without a JD Edwards or NetSuite system
  • Access for authorized internal and external parties
  • Traceability of all reports including the business logic
  • Audit proof documentation of all project phases
In addition, we document every single step of the archiving process in our Jira ticket system. This includes everything from the data export to the final acceptance and, if required, the later deletion of the source system.
ViewBox – the intelligent
archiving solution for your Oracle carve out data
ViewBox is a web based research system developed specifically for legacy system data and carve out data, with a focus on compliance, user friendliness and data logic.
Your benefits:
  • Audit proof access to all archived Oracle data
  • Clear and filterable reports
  • Compliance with statutory retention requirements
  • Automatic data deletion after the retention period in accordance with GDPR and GoBD
  • Certified cloud infrastructure and regular security testing
Whether for tax audits, internal reviews, legal clarification or controlling, ViewBox ensures that your carve out relevant Oracle data remains clear, traceable and available.
ViewBox – Ihre Brücke
zu den Oracle-Daten
aus dem Carve-out
Ob für Fachabteilungen, Steuerprüfer, Wirtschaftsprüfer, interne Controller oder Rechtsabteilungen:
Mit dem Recherchesystem ViewBox bleiben die Daten des ausgegliederten Unternehmensteils auch nach dem Carve-out vollständig durchsuchbar, verständlich und auswertbar – ganz ohne Zugriff auf das ursprüngliche Oracle-System.
Ready for the
next step?
Let us discuss your JD Edwards or NetSuite system together in a one hour meeting, with a focus on carve out relevant data.
We will show you live how to efficiently decommission your system while keeping the data available for long term analysis. This includes:
  • Coordination regarding data structure, data transfer and reporting
  • Live demo of our ViewBox solution
  • Explanation of how we replicate reports and create individual evaluations
  • Reliable assessment of effort, duration and price
Transparency from the very beginning:
Our project offers are based on clearly defined fixed prices – guaranteed with no renegotiations. And above all, quality, reliability and a fair price performance ratio are at the core of what we deliver.
Our project offers are based on clearly defined fixed prices – guaranteed with no renegotiations. And above all, quality, reliability and a fair price performance ratio are at the core of what we deliver.
Book your free personal expert consultation now.
Quick Answers to Your Questions –
Personal and without obligation Regarding
Oracle Crave out

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