Archiving Legacy Systems - Secure Data,
Preserve Reports, Ensure Compliance - with AvenDATA.
From Fibunet, Sage, Paisy and SharePoint applications to fully custom developed solutions, we archive data from legacy systems of every type, generation and industry solution – from accounting and HR to production control.
The Challenge
Historical data in legacy systems remains important, yet access to it is becoming increasingly difficult.
During IT migrations, system replacements or the dismantling of outdated software landscapes, companies regularly face a critical challenge.
Legacy systems, often built up over many years with complex and individually adapted data structures, still contain information that is highly relevant for tax, legal or business purposes.
However, operating these systems is expensive, the software is no longer supported, licenses expire and internal know how gradually disappears.
Access to essential data becomes difficult or even impossible, even though it must remain available, analyzable and audit compliant.
This is exactly where AvenDATA’s archiving solution for legacy systems comes into play.
Proven Archiving Solution
with More Than 17 Years of Project Experience
For more than 17 years, AvenDATA has continuously researched, refined and advanced the archiving of legacy systems, gaining hands on experience in thousands of system decommissioning projects.
Based on this proven approach, we have been able to reliably and transparently address all professional, audit and legal inquiries over the years.
The software developed for this purpose, ViewBox, has established itself as a dependable research platform that works seamlessly both in day to day audit practice and in enterprise wide access scenarios.
It is now in use at more than 50 percent of DAX companies – a clear testament to its stability, flexibility and practical value at the highest level.
From Europe to Asia and from North America across the globe, ViewBox is trusted by organizations worldwide.
Your Reports Live On - Accessible and Usable
in ViewBox
We not only transfer all data from your legacy system, we also ensure that you can continue to access and use this data in our ViewBox software on a permanent basis.
This includes:
- Rebuilding relevant reports and business analyses
- Implementing individual, customer specific reports, including custom programs and lists
- Archiving all supporting documents required to ensure traceability of reports, such as invoices, orders or booking records
Even before the project begins, we work with you to determine which reports and evaluations will be required in the future, whether for tax purposes, business analysis or regulatory compliance. In doing so, you benefit from our many years of experience across numerous archiving projects covering a wide range of systems, industries and business areas.
With ViewBox you can research, analyze and evaluate these reports even years after system decommissioning, entirely independent of the original system.
Whether for tax audits, internal inquiries or legal clarifications, you always have access to clearly structured and filterable reports, without license costs or the need to access the original system.
Fast Project Execution
and Strong Economic Benefits (Measurable ROI)
- Even for Complex
Legacy Systems
Decommissioning a legacy system usually takes between one and six months, depending on system complexity and data volume. Thanks to our clearly structured and standardized approach, we can efficiently and securely archive even large scale systems.
We have successfully migrated applications with several terabytes of data into our archiving solution, including reports, custom programs and full documentation.
With our established project methodology, clients begin to see significant savings after a short time, especially on license costs for legacy software, databases and operating systems, as well as in maintenance, infrastructure and internal effort.
In the vast majority of our projects, the return on investment (ROI) is achieved in less than one year, driven by measurable savings on licenses, infrastructure and internal resources.
Legacy System
Analysis
The first step in decommissioning any legacy system is a detailed analysis of your existing environment. This analysis forms the basis for an accurate assessment of project duration and costs as part of the archiving process.
We review both technical and business aspects, including:
- Access options to the existing legacy system
- Type, structure and size of the database (e.g. Oracle, MS SQL, DB2, proprietary)
- Scope and relevance of existing reports and applications
- Individual specifics such as custom programs, interfaces or additional modules
The results are summarized in a binding fixed price proposal, giving you maximum planning and decision making certainty.
Project Archiving
for Legacy Systems
Once the system analysis is complete, the actual project begins – structured, efficient and with clearly defined milestones.
In a joint kick off meeting, we clarify all organizational and technical requirements with your team. From this point on, we take over the majority of tasks for you, including:
- Setting up system access
- Exporting and transferring the relevant data
- Reproducing key reports and custom analyses
- Documenting all steps to ensure audit compliance
Our experienced project managers guide you through the entire process, ensuring a smooth workflow with minimal resource requirements on your side.
At the end of the project, we conduct structured testing and acceptance phases together with you to confirm that all data has been archived completely, accurately and traceably.
Results
of the Archiving Process
After project completion, all relevant tables, documents and reports from your legacy system are transferred into our proprietary software solution ViewBox.
ViewBox is a web based research platform that enables you and authorized stakeholders to access archived information quickly, securely and transparently – even years after the original system has been decommissioned.
A key advantage is the reconstruction of all essential standard and custom reports, ensuring that business, tax or legal evaluations remain possible without the need to access the original system.
Once ViewBox has been successfully implemented and accepted, the legacy system can be fully decommissioned.
At the end of the project, you receive comprehensive project documentation and procedural documentation that clearly records every step, with a particular focus on
- the method of data migration
- the structure of the archived content
- the testing and acceptance phases carried out
In addition, every step of the archiving process is documented in an audit compliant manner in our Jira ticketing system – from the data export through to final acceptance and, if applicable, later deletion of the source system. This ensures that third parties and auditors can always trace exactly how the archiving was performed.
Software and Research Platform ViewBox
- Making archived legacy system data intelligently usable
With ViewBox, AvenDATA provides a powerful reading and research platform designed specifically for accessing data from decommissioned legacy systems.
Through an intuitive web interface, ViewBox enables fast search, structured analysis and targeted provision of archived information – without the need to access the original application system.
ViewBox ensures that your data:
- Remains understandable and usable even years after system decommissioning
- Is always accessible in an audit compliant manner
- Is structured and readily available for internal and external audit processes
A Key Feature: Automated Data Deletion. ViewBox includes automated data deletion. Based on defined retention periods, legacy data can be deleted in a rule based and traceable manner once legal or internal requirements have expired.
This ensures full GDPR and GoBD compliance without any manual effort.
The application is built on a certified cloud infrastructure that undergoes regular security and functionality testing. It can also be operated in an on premise environment, depending on your specific compliance or IT requirements.
ViewBox – Ihre Brücke
zu den Daten Ihrer Altsysteme
Für Fachabteilungen, Steuerprüfer, Wirtschaftsprüfer, interne Controller oder Rechtsabteilungen: Ihre archivierten Altsystem-Daten bleiben vollständig durchsuchbar, verständlich und auswertbar – ganz ohne Altsoftware, Spezialzugänge oder Originalsysteme.
Ready for the
next step?
In a one hour expert session we review your legacy system together – whether a standard solution, a customized application or a fully bespoke system.
We will show you live how to decommission your system efficiently while keeping the data usable in the long term. The session includes
- Alignment on data structure, data transfer and report landscape
- A live demo of our ViewBox solution
- An explanation of how we replicate reports and custom analyses
- A reliable assessment of effort, timeline and price
Transparency from the start:
Our project proposals are based on clearly defined fixed prices, guaranteed with no renegotiations. Quality, reliability and fair value for money are our main focus.
Our project proposals are based on clearly defined fixed prices, guaranteed with no renegotiations. Quality, reliability and fair value for money are our main focus.
Book your free personal expert session and demo now.
Quick Answers to Your Questions –
Personal and without obligation Regarding
Other Legacy Systems and ECM Platforms
Personal and without obligation Regarding
Other Legacy Systems and ECM Platforms
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