Archive Microsoft Navision
Secure your data, retain reports, ensure compliance with AvenDATA.
From classic Navision versions to Dynamics NAV and even custom-tailored ERP solutions, we archive Navision data from legacy systems of all generations and industry solutions, covering everything from order processing to financial accounting.
The Challenge
Historical data in Microsoft Navision is important, but access to it is becoming increasingly difficult.
As part of ERP migrations, cloud strategies or the dismantling of outdated infrastructures, companies regularly face a critical task
Legacy systems based on Microsoft Navision, often ERP structures that have grown over many years with complex data relationships, still contain relevant information for tax, legal or business purposes.
However, maintaining these systems is expensive: the environments are outdated, licences are expiring, and in-house expertise is fading.
Access to important data becomes increasingly difficult or even impossible, even though it must remain available, analysable and audit-proof.
This is exactly where AvenDATA comes in with its archiving solution for Navision legacy systems.
Proven Archiving Solution
Backed by Over 17 Years of Project Experience
The archiving of ERP systems such as Microsoft Navision has been continuously researched, refined and practically optimised by AvenDATA over more than 17 years and thousands of system decommissioning projects.
Thanks to our proven methodology, we have been able to reliably and transparently address all professional, audit-related and legal enquiries throughout the years.
The software used for this purpose, ViewBox, has established itself as a dependable research system that works seamlessly both in daily audit practice and for company-wide data access.
Today, it is used by more than 50% of DAX-listed companies, a clear testament to its stability, flexibility and practical value at the highest level.
From Europe to Asia and across North America, ViewBox is now used worldwide.
Your Navision Reports Live On as Usable Reports
in ViewBox
We not only transfer all of your data from the Navision system, but we also ensure that you can continue to access and work with this data in our ViewBox software.
This includes:
- Recreating relevant reports and business analyses
- Implementing individual customer-specific reports, including custom-developed objects, reports and lists
- Archiving all relevant documents necessary to ensure the traceability of reports, such as invoices, orders or booking records
Even before the project begins, we coordinate with you on which reports and analyses will be needed in the future, whether for tax purposes, business analysis or legal requirements. In doing so, you benefit from our many years of experience with numerous Navision decommissioning projects across a wide range of industries and company sizes.
In ViewBox, you can research, analyse and evaluate these reports even years after the Navision system has been decommissioned, completely independent of the original system.
Whether for audits, internal enquiries or legal matters, you always have access to clearly structured and filterable reports without the need for Navision licences or the original systems.
Fast Project Execution and Significant Economic Benefits (Measurable ROI)
even with Complex Navision Systems
Decommissioning a Navision system usually takes between 1 and 5 months, depending on system complexity, data volume and applied customisations.
Thanks to our clearly structured and standardised approach, we are able to efficiently and securely archive even large and individually customised ERP systems.
We have already migrated systems with several terabytes of data into our archiving solution, including reports, custom developments and complete documentation.
With our established project methodology, customers benefit from significant savings within a short period of time, especially on licensing costs for Dynamics NAV or Business Central, as well as maintenance, infrastructure and internal administration.
In the vast majority of our projects, the return on investment is less than one year, driven by measurable savings in licensing, infrastructure and internal resources.
Navision
System Analysis
The first step in every Navision decommissioning project is a detailed analysis of your existing ERP system. This analysis provides the basis for accurately estimating project duration and costs for the archiving of your Navision legacy system.
We review both technical and business aspects, including:
- Options for accessing the Navision system (for example, via SQL, C/AL export or XML data)
- Type, structure and size of the underlying database (for example, Microsoft SQL Server)
- Scope and relevance of existing reports, forms and individual extensions
- Specific characteristics such as custom-developed modules or third-party interfaces
The results are summarised in a binding fixed-price offer that provides you with maximum planning and decision-making certainty.
Navision
System Archiving
After completing the system analysis, the actual project begins, structured and efficient, with clearly defined milestones.
In a joint kick-off meeting, we clarify all organisational and technical requirements together with your team.
From this point on, we take over the majority of tasks for you, including:
- Setting up system access (for example, SQL access, XML export or API connection)
- Exporting and transferring the relevant data from Microsoft Navision
- Recreating important reports, booking journals and individual analyses
- Documenting all steps to ensure audit compliance
Our experienced project managers accompany you throughout the entire process, ensuring a smooth workflow with minimal resource requirements on your side.
At the end of the project, we conduct structured testing and acceptance phases together with you to ensure that all data has been archived completely, accurately and transparently.
Navision
Archiving Results
Once the project is completed, all relevant tables, documents and reports from your Navision system are transferred into our proprietary software solution, ViewBox.
ViewBox is a web-based research system that provides you and authorised parties with fast, secure and audit-proof access to archived information, even years after the system has been decommissioned.
A key advantage: we reconstruct all important standard and custom reports, including accounting, tax and business analyses, ensuring that professional or legal requirements continue to be met, all without the need for Navision access.
After successful implementation and acceptance of ViewBox, the original ERP system can be fully decommissioned.
At the end of the project, you receive comprehensive project documentation and process documentation that transparently outlines every step, with particular focus on:
- The method of data transfer from Navision
- The structure of the archived content in ViewBox
- The testing and acceptance phases carried out
- Additional steps as required
In addition, we record every individual step of the archiving process in an audit-proof manner in our dedicated ticketing system, from data export to final acceptance and, if needed, the later deletion of the source system. This ensures that third parties or auditors can always clearly verify how the archiving was carried out.
Software and Research System ViewBox
making archived Navision Data intelligently usable
With ViewBox, AvenDATA provides a powerful reading and research system developed specifically for accessing data from decommissioned ERP systems such as Microsoft Navision.
Through an intuitive web interface, ViewBox enables fast searching, structured analysis and targeted delivery of archived information, all without needing access to the original Navision system.
ViewBox ensures that your Navision data:
- Remains understandable and usable even years after decommissioning
- Is always available in an audit-proof manner
- Is structured and ready for internal and external audit processes
A Special Feature: Automated Data Deletion with ViewBox
Based on defined retention periods, legacy data can be deleted in a rule-based and transparent way once legal or internal company requirements have expired.
The application is built on a certified cloud infrastructure and undergoes regular security and functionality tests, but it can also be operated just as easily in an On-Premises environment, depending on your specific compliance or IT requirements.
Ready for the
Next Step?
In a one-hour expert talk, we will discuss your Navision system with you, whether it is a standard version, an individual customisation or a third-party module.
We will show you live how to decommission your system efficiently while keeping the data accessible and analysable in the long term, including:
- Coordination on data structure, data transfer and reporting
- A live demo of our ViewBox solution
- An explanation of how we replicate reports and custom analyses
- A reliable assessment of effort, duration and cost
Transparency from the very beginning.
Our project proposals are based on clearly defined fixed prices guaranteed with no renegotiations. And quality, reliability and price/performance ratio are our main focus.
Schedule your free personal expert consultation today.
Quick Answers to Your Questions —
personal, no-obligation guidance on Navision archiving.
personal, no-obligation guidance on Navision archiving.
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