Archiving Complete System Landscapes and Data Centers –
Protect applications maintain data availability and ensure compliance - with AvenDATA.

From classic legacy systems to custom developed applications and complex data center structures we archive complete system landscapes with all applications data and dependencies – cross system compliant and audit proof.

The Challenge

Historical data from old data centers is important but access to it is becoming increasingly difficult or even impossible.
In the context of cloud transformations M&A processes infrastructure modernizations or the shutdown of entire data centers companies regularly face a critical task:
Complex IT landscapes with dozens of interdependent systems that have grown over decades still contain business critical information for tax legal or operational purposes.
However maintaining the entire infrastructure is expensive technologically outdated resource intensive and simply no longer sustainable.
At the same time the information it contains must not be lost. It has to remain available traceable and usable for the long term regardless of the original IT infrastructure.
This is exactly where AvenDATA comes in with its solution for archiving complete data centers and system landscapes.

Proven Archiving
Expertise
from More Than 17 Years of Project Experience

The archiving of entire IT landscapes including complex application and data interdependencies has been continuously developed by AvenDATA over more than 17 years and validated in numerous large scale projects worldwide.
Among other achievements we have archived complete data centers for international corporations including all applications in projects lasting from six months up to one and a half years.
Our proven methodology combined with the ViewBox software has enabled the sustainable safeguarding research and analysis of even highly complex system landscapes.
Whether business inquiries audit requests or legal questions our documentation and structured approach have ensured that all requirements were met in a transparent and verifiable manner.
ViewBox has established itself as a robust research system in day to day operations in audits and for enterprise wide access.
Today it is used by more than half of all DAX companies – clear evidence of its scalability stability and international applicability.
On request we will be happy to provide numerous references across industries and project sizes both nationally and internationally.

Your System Reports Live On - as Usable Reports
in ViewBox

We not only transfer all data from your decommissioned systems but also ensure that this information remains permanently understandable and analyzable through our ViewBox archiving solution.
This includes among other things:
  • Reconstruction of cross system reports and key figures
  • Implementation of individual company specific analyses including custom developments
  • Audit compliant archiving of all relevant documents and records such as invoices bookings and orders
Even before the project starts we work with you to define which applications reports and evaluations will be needed in the long term – for tax documentation obligations business analyses or legal requirements.
In ViewBox this information remains accessible even years after the original data center has been shut down
Whether for audits internal reviews or legal clarifications you always have access to transparently structured and filterable data without relying on the original system or legacy infrastructure.

Fast Project Execution and Significant Economic Benefits (Measurable ROI)
– Even for Complete System Landscapes

The decommissioning of entire data centers or complex IT landscapes usually takes between 6 and 18 months depending on the number and type of systems data volumes and interface complexity.
Through our clearly structured extensively tested and standardized approach we can archive even large historically grown application landscapes efficiently and in full compliance. We have already successfully migrated entire data centers with dozens of applications and several terabytes of data volume into our ViewBox archiving solution including reports custom developments interfaces and complete technical as well as business documentation.
Thanks to our proven project methodology our clients benefit from significant economic advantages in a short time particularly through savings on license costs maintenance hosting energy consumption and internal administration efforts.
In the vast majority of large scale projects the return on investment ROI is less than one year achieved through demonstrable reductions in ongoing IT operating costs and relief of the infrastructure.

Analysis of the
Existing
System Landscape

The first step in decommissioning a data center or complete system landscape is a comprehensive analysis of the existing IT structure. This analysis forms the basis for estimating project duration resource requirements and costs.
  • We take into account both technical and organizational operational factors including:
  • Access options to the individual systems for example via database interfaces exports or APIs
  • Type number and complexity of the applications to be archived
  • Structure volume and consistency of the data
  • Existing reports custom developments modules or third party interfaces
  • Dependencies within the IT landscape such as shared databases ID references or synchronized processes
The results are summarized for you in a transparent binding fixed price proposal providing maximum planning and decision making certainty.

Project Archiving of the
Entire System Landscape

After the completed analysis the actual archiving phase begins structured controlled and with clearly defined milestones.
As part of a kick off meeting with your IT and business stakeholders we define the technical organizational and regulatory framework.
  • From this point onward we take over the majority of tasks including:
  • Setting up access to the respective systems for example via SQL data exports or API connections
  • Export validation and transfer of all relevant data
  • Reconstruction of key evaluations and company specific reports
  • Archiving of original documents records and transactional data
  • Audit compliant documentation of all project steps
Our experienced project managers guide you through the entire process with minimal burden on your internal resources.
At the end of the project structured testing and acceptance phases are carried out together with your team to ensure data completeness business accuracy and long term traceability.

Archiving Results –
 Complete IT Landscapes Transferred in an Audit Compliant Way

At the end of the project all relevant data documents reports and structures from the decommissioned systems are transferred into our proprietary archiving software ViewBox.
ViewBox is a web based research system that allows authorized users and stakeholders to quickly securely and transparently access archived information even years after decommissioning regardless of the original applications.
A key advantage is that:
We reconstruct all relevant standard and custom evaluations across systems ensuring that business tax or legal analyses remain fully possible without the need to access the original systems.
After successful implementation and acceptance in ViewBox the affected legacy systems or the entire data center can be completely shut down.
At the end of the project, you will receive complete project documentation and procedural documentation containing all relevant information, in particular:
  • Type and method of data migration
  • Structure and access to archived content
  • Executed testing and acceptance phases
All individual work steps are recorded in an audit-proof manner in our Jira ticket system, from the initial data analysis through to the final acceptance and, where applicable, the data protection-compliant deletion of the source system.
This ensures that third parties such as tax authorities, external auditors, or internal audit departments can at any time clearly trace how the archiving was carried out.
Software and Research System ViewBox
– Making archived data from entire IT landscapes intelligently usable
With ViewBox, AvenDATA provides a powerful, web-based reading and research system that has been specifically developed for accessing data from decommissioned applications, system landscapes, and entire data centers.
Through an intuitive web interface, archived information can be quickly located, systematically analyzed, and purposefully provided—without the need to access the original systems or proprietary software environments.

ViewBox ensures that your archived data:

  • Remains understandable, filterable, and usable even years later
  • Is always accessible in an audit-proof manner
  • Is available across systems for both internal and external audits
A special feature: the integrated automated data deletion
Based on defined statutory or internal company retention periods, data can be deleted in a rule-based, transparent, and audit-proof manner, ensuring full GDPR and GoBD compliance without any manual effort.
The application is built on a certified cloud infrastructure, undergoes regular security and functional audits, and can alternatively be operated on-premise depending on individual requirements.
Learn more about ViewBox ...
ViewBox – Ihre Brücke
in die Vergangenheit für
komplette Systemlandschaften
Ob für Fachabteilungen, Steuerprüfer, Wirtschaftsprüfer, interne Revisoren oder Rechtsabteilungen:
Die archivierten Informationen aus Ihren Alt-Systemen bleiben vollständig durchsuchbar, verständlich und systemübergreifend auswertbar – ganz ohne Lizenzen oder technische Infrastruktur der ursprünglichen Systeme.
Ready for the
next step?
In a one hour expert session we review your AS400 system together, whether RPG, COBOL, CL or custom developments.
We will show you live how to decommission your system efficiently and keep the data usable for the long term, including:
  • Alignment on data structure, data transfer and the report landscape
  • A live demo of our ViewBox solution
  • An explanation of how we replicate reports and custom analyses
  • A reliable estimate of effort, timeline and price
Transparency from the start:
Our project proposals are based on clearly defined fixed prices with no renegotiations. Quality, reliability and fair value for money are at the center of everything we do. This also applies to entire system landscapes and data centers.
Book your free personal expert session now.
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Quick Answers to Your Questions –
 Personal and without obligation Regarding
Archiving of System Landscapes and Data Centers

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