ERP Archiving – Secure Data,
Retain Reports & Ensure Compliance with AvenDATA.
From SAP, Oracle, Microsoft Dynamics, and Infor to highly customised homegrown platforms — with our industry-standard platform, we secure data across ERP systems of all types, generations, and industry solutions, empowering enterprises worldwide to seamlessly archive everything from accounting and HR to production control.
The Challenge
Historical data in legacy ERP systems is mission-critical, yet accessing it is becoming impossible.
During IT modernisation initiatives, legacy system retirements (for example, your migration to SAP S/4HANA), or the decommissioning of outdated ERP landscapes, global enterprises regularly face a critical task: retaining vital business data and reports in a way that stays secure, compliant, and instantly accessible.
Your legacy ERP systems — often complex applications with heavily customised data structures that have grown over decades — still contain vital information needed to mitigate litigation risks, ensure tax and regulatory compliance, and support business operations.
Continuing to operate these legacy systems drains your budget: the software is no longer maintained, vendor licences are expiring, and your internal IT know-how is rapidly disappearing.
Accessing your critical data becomes extremely difficult, or completely impossible — even though you must keep it highly available, analysable, and strictly audit-proof for regulatory compliance.
This is exactly where AvenDATA steps in, with our proven ERP archiving solution.
ERP Archiving: A Proven Solution Built on
Over 17 Years of Project Experience
For over 17 years, AvenDATA has continuously researched, developed, and refined our ERP archiving solution across thousands of real-world legacy system retirements.
Leveraging our proven methodology, we help you reliably and transparently resolve every technical challenge, ensure full audit readiness, and mitigate litigation risks.
Our industry-standard platform, ViewBox, has established itself as a highly reliable research system that supports your daily regulatory compliance needs and secures enterprise-wide data access.
The deployment of ViewBox across many of the world’s largest enterprises is clear proof of its stability, flexibility, and practical value for your IT modernisation.
From North America to Europe and Asia, ViewBox is an actively deployed, proven solution serving enterprises worldwide.
Your Analyses Live On as Actionable Reports
in ViewBox
We don’t just extract the raw data from your ERP system; we make sure you can permanently track, analyse, and use this critical information within our industry-standard platform, ViewBox.
This includes:
- Rebuilding your essential reports and business evaluations to maintain operational continuity.
- Transforming your highly customised, proprietary reports — including internally developed programs and lists — into accessible insights.
- Securely archiving all supporting documents needed for complete report traceability (for example, invoices, purchase orders, and accounting records) to guarantee audit readiness.
Long before your legacy system retirement begins, we work with you to pinpoint exactly which reports you must retain for tax purposes, business analytics, and regulatory compliance. You benefit directly from our extensive experience across thousands of complex IT modernisation projects spanning every major ERP system and industry sector.
Within ViewBox, you can seamlessly search, analyse, and evaluate these reports decades after decommissioning — operating completely independently of the original ERP environment.
Whether you are ensuring audit readiness, mitigating litigation risks, or resolving internal queries, you maintain instant, on-demand access to clearly structured, filterable reports — while significantly reducing maintenance costs by eliminating legacy licences and the need to access the original system.
Rapid Project Execution and Measurable Economic Value,
Even for Complex ERP Systems
Depending on system complexity and data volume, your legacy system retirement typically takes just one to six months. By applying our highly structured, standardised methodology, we help you securely and efficiently archive even the largest enterprise systems.
We have successfully migrated ERP applications containing multiple terabytes of data — including complex reports, highly customised internal programs, and comprehensive documentation — into our industry-standard platform.
Thanks to our proven project methodology, you benefit from significant cost savings almost immediately: reducing licence costs for legacy software, databases, and operating systems, while cutting maintenance, infrastructure, and internal IT overhead.
In the vast majority of our IT modernisation projects, your return on investment (ROI) is achieved in under one year, driven directly by these measurable savings in licensing, infrastructure, and internal bandwidth.
ERP System
Analysis
The first step in any legacy system retirement is a comprehensive analysis of your existing infrastructure. This analysis forms the foundation needed to accurately assess the timeline and costs of your ERP archiving initiative.
We systematically evaluate both the technical and business aspects of your environment, including:
- Current access capabilities to your existing ERP system.
- The type, structure, and scale of your database (for example, Oracle, MS SQL, DB2, SAP HANA, or proprietary systems).
- The scope and operational relevance of your existing reports and applications.
- Custom configurations, such as internally developed programs, API interfaces, and add-on modules.
We consolidate these insights into a binding, fixed-price proposal, giving you maximum planning reliability and decision-making certainty for your IT modernisation.
Project Archiving for
ERP Systems
Once the system analysis is complete, your project launches in a structured, efficient way, driven by clearly defined milestones to accelerate your IT modernisation.
During a collaborative kick-off meeting, we align with your team on all technical and organisational frameworks. From this point forward, we take on the heavy lifting to ensure a seamless legacy system retirement:
- Establishing secure system access.
- Exporting and securely transferring your mission-critical data.
- Rebuilding essential reports and highly customised evaluations to maintain operational continuity.
- Documenting every step to guarantee full audit readiness and regulatory compliance.
Our experienced project managers guide you through the entire process, ensuring smooth execution that demands minimal bandwidth from your internal teams.
To close the project, we work with you to run structured testing and acceptance phases, ensuring every byte of data is archived completely, accurately, and with full traceability to help mitigate litigation risks.
The Result of Your
Archiving Project
On project completion, we have fully migrated all relevant tables, documents, and reports from your ERP system into our industry-standard platform, ViewBox.
ViewBox is a robust, web-based research system that gives you and authorised stakeholders rapid, secure, and fully traceable access to your archived information — even decades after your legacy system retirement.
A powerful added benefit: we completely reconstruct all critical standard and custom reports. This means you can seamlessly run operational, tax, or legal evaluations — and mitigate litigation risks — without ever needing to access the original ERP environment.
Following the successful implementation and acceptance of ViewBox, you can reduce maintenance costs by taking the original ERP system completely offline.
At project close, we provide comprehensive project and procedural documentation that details every step to ensure strict audit readiness. This includes:
- The precise method of data extraction and transfer.
- The architectural structure of your archived content.
- The testing and acceptance phases carried out.
We also document every individual archiving step — from the initial data export to final acceptance and the ultimate deletion of the source system — in a strictly audit-proof manner within our Jira ticketing system. This guarantees full regulatory compliance, so auditors and third parties can permanently verify exactly how your IT modernisation and archiving was carried out.
ViewBox: Making Archived ERP
Data Intelligently Actionable
With ViewBox, AvenDATA delivers a high-performance, industry-standard platform engineered specifically to secure and access data from your legacy system retirements.
Through an intuitive web interface, ViewBox lets you rapidly discover, structurally analyse, and precisely deliver archived information — eliminating the need to access your original ERP system, and actively reducing your maintenance costs.
ViewBox guarantees that your data:
- Remains fully comprehensible and actionable decades after your IT modernisation.
- Is accessible on demand in a strictly audit-proof format to ensure full audit readiness.
- Is well structured and readily available for internal reviews and regulatory compliance audits.
A standout feature: ViewBox drives automated data lifecycle management. Based on defined retention periods, you can systematically and traceably purge legacy data the moment it expires under legal or internal corporate mandates — directly mitigating your litigation risks.
This proven solution runs on a certified cloud infrastructure and undergoes rigorous, continuous security and functional testing. And to align with your specific regulatory compliance or IT requirements, we can just as easily deploy it within your secure on-premises environment.
Ready for the
Next Step?
In a focused, one-hour expert consultation, we evaluate your specific ERP environment — whether it is a standard out-of-the-box setup, a heavily customised application, or a completely homegrown proprietary system.
We’ll show you live exactly how to efficiently carry out your legacy system retirement while ensuring your historical data remains permanently actionable and fully audit-ready, including:
- Strategic alignment on your data architecture, secure data migration protocols, and reporting landscape.
- A live, hands-on demonstration of our industry-standard platform, ViewBox.
- A detailed deep dive into exactly how we rebuild your mission-critical reports and highly customised evaluations.
- A reliable assessment of your project scope, timeline, and exact costs.
Transparency from day one:
We base our project proposals entirely on strictly defined fixed prices, guaranteeing zero hidden fees and no renegotiations. Quality, reliability, and delivering measurable economic value for your IT modernisation are at the core of everything we do.
Book your complimentary, personalised expert strategy session today.
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Personal and without obligation, regarding ERP archiving.
Personal and without obligation, regarding ERP archiving.
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