SAP Migration Requires Archiving
– We Take Over Your Legacy System.
With AvenDATA: Secure, Understand and Use Your Data

The transition to SAP HANA makes the shutdown of your existing SAP system unavoidable. Whether R/4, ECC 6.0 or industry solutions such as IS U or Bank Analyzer, we archive your legacy system in a secure and audit compliant way with strong performance. Not with SAP ILM, but with full data availability.

The Challenge of SAP HANA Migration

With the transition to SAP HANA, many companies face an additional task: to decommission their existing SAP systems, such as R/4 or ECC 6.0, but for legal reasons they cannot simply be switched off. Compliance with statutory retention periods requires proper archiving that is both audit compliant and permanently accessible. Simply shutting down the systems is not an option, as tax and commercial retention requirements must remain available.
Typical Challenges in Managing SAP Legacy Systems:
  • High operating costs: Even decommissioned systems still generate license, infrastructure and maintenance expenses.
  • Outdated technology: Old hardware and outdated SAP versions create security risks and require costly support.
  • Internal resource demands: Ongoing operation and data provision from legacy systems tie up valuable IT capacity.
  • Lack of future readiness: Legacy SAP systems are neither scalable nor cloud enabled, holding back IT strategy.
  • Legal risks: Data must remain accessible, traceable and audit compliant at all times.
The AvenDATA Solution: With our web based archiving solution, you can fully shut down your SAP legacy system after migrating to SAP HANA, without data loss and without compliance risks. The process is audit compliant, high performing and immediately ready for use. Your historical SAP data remains fully accessible – with no ongoing SAP operations required.

Proven Archiving Solution
with More Than 17 Years of Project Experience

For more than 17 years, AvenDATA has continuously advanced SAP system archiving and refined it through practical experience in thousands of system decommissioning projects.
Based on this proven approach, we have been able to reliably and transparently address all professional, audit and legal inquiries over the years.
The software used for this purpose, ViewBox, has established itself as a dependable research platform that works seamlessly both in daily audit practice and in company wide access.
Today, it is in use at more than 50 percent of DAX companies – clear evidence of its stability, flexibility and practical value at the highest level.
From Europe to Asia and from North America across the globe, ViewBox is trusted by organizations worldwide.

Your SAP Reports Continue After the SAP HANA Migration – As Interactive Reports
in ViewBox

Even after your SAP system has been decommissioned, your reports remain alive. We not only transfer all relevant data but also ensure that you can continue to use and trace it permanently in our ViewBox software solution.
Our services at a glance:
  • Reproduction of relevant SAP standard reports and business analyses
  • Implementation of individual reports, including customer specific Z reports
  • Archiving of all related documents, such as invoices, orders or booking records, to guarantee report traceability
Even before the project begins, we work with you to define which reports and evaluations will be required in the future, whether to meet tax obligations, for business analysis or to comply with legal requirements. In doing so, we draw on extensive project experience from SAP system decommissioning across a wide range of industries.
In ViewBox, these reports remain available for research, analysis and evaluation even years later, completely independent of the original SAP system and without the need for additional SAP licenses.
Whether for tax audits, internal inquiries or legal clarifications, ViewBox gives you full visibility through clearly structured and filterable reports, always accessible and fully audit compliant.

Fast Project Execution and Strong Economic Benefits (Measurable ROI)
– Even for Large
SAP Systems

Decommissioning an SAP system typically takes between one and six months, depending on system complexity and data volume. With our clearly structured and standardized approach, we can efficiently and securely archive even large scale systems.
We have successfully migrated SAP systems with more than 30 terabytes of data into our archiving solution, including reports, Z reports and complete documentation.
Thanks to our established project methodology, clients benefit from significant savings in a short time, especially on license costs for SAP, ECM systems, databases and operating systems, as well as for maintenance, infrastructure and internal resources.
In the vast majority of our projects, the return on investment (ROI) is achieved in less than one year, driven by measurable savings on licenses, infrastructure and internal resources.

SAP
 System Analysis

The first step in decommissioning any SAP system is a detailed analysis of your existing environment. This analysis forms the basis for an accurate assessment of project duration and costs as part of the archiving of your SAP legacy system.
We examine both technical and business aspects, including:
  • Access options to the SAP system
  • Type, structure and size of the database
  • Scope and relevance of existing SAP reports
  • Individual specifics such as Z reports or interfaces
The results are summarized in a binding fixed price proposal, giving you maximum planning and decision making certainty.

SAP
 Project Archiving

Once the system analysis is complete, the actual project begins – structured, efficient and with clearly defined milestones.
In a joint kick off meeting, we clarify all organizational and technical requirements with your team. From that point on, we take over the majority of tasks for you, including:
  • Setting up system access
  • Exporting and transferring the relevant data
  • Reproducing key reports and Z reports
  • Documenting all steps to ensure audit compliance
Our experienced project managers guide you through the entire process and ensure smooth execution with minimal resource requirements on your side.
At the end of the project, we carry out structured testing and acceptance phases together with you to confirm that all data has been archived completely, accurately and traceably.

SAP
 Result Archiving

After the project is completed, all relevant tables, documents, and reports from your SAP system will be transferred to our specially developed software solution, ViewBox.
The ViewBox is a web-based research system that provides you and authorized parties with fast, secure, and traceable access to archived information, even years after SAP decommissioning.
A special added value: We reconstruct all important standard and individual reports (e.g., Z-reports), so that technical, tax, or legal evaluations can still be carried out without any problems – without an SAP license.
After successful implementation and acceptance of the ViewBox, the original SAP system can be completely decommissioned.
At the end of the project, you will receive comprehensive project documentation/procedure documentation that clearly presents all steps – especially with regard to:
  • the type of data transfer
  • the structure of the archived content
  • the test and acceptance phases carried out
In addition, we document every step of the archiving process in an audit compliant manner in our Jira ticketing system, from the data export through to final acceptance and, if applicable, the later deletion of the source system. This ensures that third parties or auditors can always trace exactly how the archiving was carried out.
Consideration of ADK Archive Files
and DART Extracts
In addition to the complete decommissioning and archiving of your SAP system, we also take into account the following points:
  • ADK archive files: Data already archived in the form of ADK files is integrated into our solution and remains accessible.
  • DART extracts: Our solution supports the processing of DART extracts, ensuring that tax relevant analyses remain possible even after the SAP system has been decommissioned.
Software and Research Platform ViewBox
– Making archived SAP data intelligently usable
With ViewBox, AvenDATA provides a powerful reading and research platform designed specifically for accessing data from decommissioned legacy systems.
Through an intuitive web interface, ViewBox enables fast searching, structured analysis and targeted provision of archived information – without the need to access the original SAP or source system.
ViewBox ensures that your data:
  • Remains understandable and usable even years after decommissioning
  • Is always accessible in an audit compliant way
  • Is structured and readily available for internal and external audit processes
A Key Feature: Automated Data Deletion. ViewBox includes automated data deletion. Based on defined retention periods, legacy data can be deleted in a rule based and traceable manner once legal or internal requirements have expired. This ensures GDPR and GoBD compliance without any manual effort.
The software and its underlying cloud infrastructure are certified multiple times and undergo regular, comprehensive security and functionality testing.
The software and its underlying cloud infrastructure are certified multiple times and undergo regular, comprehensive security and functionality testing.
Learn more about the ViewBox ...
ViewBox – Ihre Brücke
für alle Ihre Legacy Systeme/Altsysteme in die Vergangenheit
Für Fachabteilungen, Steuerprüfer, Wirtschaftsprüfer, interne Controller oder Rechtsabteilungen: Ihre archivierten SAP-Daten bleiben vollständig durchsuchbar, verständlich und auswertbar – ganz ohne SAP-Zugang
Ready for the
next step?
In a one hour expert session we review your SAP legacy system together – for example an R/3 or ECC 6.0 environment that will be decommissioned as part of your migration to SAP S/4HANA. We will show you live how to decommission the legacy system efficiently and keep its data usable for the long term.
In this session you will receive:
  • A precise alignment on data structure, data transfer and the report landscape of your current SAP system
  • A live demo of our ViewBox archiving solution
  • An explanation of how we replicate standard and Z reports, for example FI, CO, MM, SD
  • A reliable estimate of effort, timeline and price for the archiving project
Transparency from the start:
Our project proposals are based on clearly defined fixed prices, guaranteed with no renegotiations. Quality, reliability and fair value for money are our focus.
Our project proposals are based on clearly defined fixed prices, guaranteed with no renegotiations. Quality, reliability and fair value for money are our focus.
Book your free personal expert session and demo now.
Schedule your expert session & demo ...
Quick Answers to Your Questions –
 Personal and without obligation Regarding
Archiving After SAP HANA Migration

Thank you

Thank you for your inquiry.
We will contact you shortly.