Shut down systems and manage data intelligently
Get Data Lifecycle Management (DLM) under control with AvenDATA.
Whether ERP, CRM, HR, DMS, or proprietary legacy systems, we archive your legacy applications in an audit-proof, compliant, and fully searchable form. Suitable for any industry, any platform, any history.
The Challenge
Professional Data Lifecycle Management (DLM) requires that data is not only generated, used, and analyzed, but also archived or deleted in a controlled and economically sensible way at the end of its active use.
Many organizations fail precisely at this last step:
- Historical data remains in legacy systems that must continue running for compliance reasons
- Systems keep generating costs even though they no longer play an operational role
- IT infrastructures age, external maintenance contracts continue, and internal resources are tied up
- Security risks increase as environments get older and remain unmaintained
- An end-to-end view of the data estate is missing, so DLM goals like efficiency, transparency, and governance go unmet
The consequence: The data lifecycle does not end; it gets stuck in outdated systems—driving costs and contradicting modern data management.
Global archiving solutions
for the entire data lifecycle
International deployment with a DLM focus
The archiving and long-term use of legacy system data is a central component of well-designed Data Lifecycle Management (DLM). For more than 17 years, AvenDATA has supported companies worldwide in securely archiving data from obsolete applications, retaining it in a compliant manner, and making it accessible in a structured way, regardless of the source system.
Our archiving processes have been developed on the basis of over a thousand successful projects and continuously refined. We have incorporated all relevant requirements from tax audits, legal inquiries, and internal controls, and translated them into a reliable, practical solution.
At the center is our ViewBox software, an audit-proof, user-friendly research system that makes legacy data efficiently usable. Whether for tax, legal, or analytical purposes, ViewBox enables structured access across the entire data lifecycle. It is no surprise that more than 50 percent of DAX companies use it in production today.
From mid-sized businesses to global enterprises, and from Europe to North America and Asia, ViewBox can be deployed worldwide and meets the highest standards of data security, transparency, and DLM compliance.
Preserve historical data. Make reports traceable.
Stay DLM-compliant.
We don’t just migrate all data from your legacy system_we also ensure you can permanently analyze, search, and trace that data in ViewBox in a structured way. In professional Data Lifecycle Management (DLM), archived reports and evaluations play a central role.
This includes:
- Reconstruction of relevant standard reports and business analyses
- Implementation of custom, client-specific reports, including in-house evaluations
- Archiving of all related documents (e.g., invoices, orders, posting journals) to make report
Before the project begins, we work with you to determine which reports will be needed in the long term, whether for tax requirements, internal analyses, or statutory proof obligations. You benefit from our many years of experience archiving a wide variety of systems, industries, and reporting models.
In ViewBox, these reports remain understandable, filterable, and fully available even years after system decommissioning, without the original application or additional licenses.
Whether for audits, internal inquiries, or legal clarification, you have continuous access to structured evaluations within a well-designed DLM framework.
Efficient project execution & measurable economic benefits
– Fast implementation, tangible savings, sustainable ROI
The archiving of a legacy system typically takes between 1 and 6 months, depending on complexity, data structure, and scope. With our standardized and proven approach, even large environments can be archived efficiently, securely, and transparently.
Projects with multiple terabytes of data and complex relationships have already been successfully migrated into our archiving solution, including reports, individual analyses, and complete documentation.
Customers quickly benefit from measurable advantages, such as:
- Elimination of ongoing license costs for legacy applications and databases
- Savings on maintenance and hosting of outdated infrastructure
- Reduced internal effort through central, audit compliant data availability
- Improved compliance within modern DLM strategies
In most projects, the return on investment is under one year, driven by noticeable relief for IT, clear budget control, and the sustainable integration of archived data into a holistic Data Lifecycle Management approach.
System analysis–
the first step to successful archiving
At the start of every archiving project, we conduct a detailed analysis of your existing legacy system. This provides the basis for a realistic assessment of project duration, data scope, and technical requirements, and for a binding fixed-price proposal with full planning certainty.
As part of the analysis, we capture among other things:
- Access options to the existing system (for example via database access, API, or file export)
- Type, structure, and size of the underlying data
- Relevance of existing reports, evaluations, and document types
- Individual specifics such as in-house developments, interfaces, or add-on modules
- Additional factors as required
All results are documented in a structured manner and translated into a clear proposal so you can decide with confidence when and how your legacy system will be archived.
Project Archiving–
clearly structured, securely executed
After the analysis is complete, the actual archiving project begins with a joint kick-off and defined milestones. From this point onward, we take over the majority of the technical and organizational tasks for you.
Typical project steps:
- Setting up system access and export interfaces
- Ingesting and structuring the relevant data
- Recreating key reports and custom analyses
- Documenting all processing steps to ensure audit compliance
- Additional tasks as required
Depending on system complexity, a project takes between one and six months. Our experienced project managers guide you through every phase, from alignment to acceptance. Thanks to clear processes, a standardized methodology, and transparent communication, your internal effort remains minimal.
At the end of the project, we conduct structured testing and approval processes to ensure that all data has been archived completely, correctly, and transparently, so it remains legally compliant, auditable, and usable over the long term.
Result of the archiving –
full access, even years later
After project completion, all relevant tables, documents, and reports from your legacy system are transferred into our ViewBox software. This web based research platform provides authorized users with fast, secure, and audit proof access to all archived information even years after decommissioning, independent of the original application.
A key added value is the reconstruction of all essential standard and custom reports so that business, tax, and legal analyses remain straightforward without additional licenses or technical dependencies.
Once implementation and approval are complete, the source system can be fully taken out of operation with full legal certainty and documentation.
At the end of the project, you receive comprehensive procedural documentation that includes, among other things:
- Type and scope of the data migration
- Structure and preparation of the archived content
- Execution and results of testing and approval processes
- Documented process steps within Data Lifecycle Management
- Additional project specific details as required
All activities are also recorded in an audit proof manner in our ticketing system, from data export through final acceptance and, where applicable, the later deletion of the source system. This keeps the entire archiving process traceable at any time, including for third parties and auditors.
Software and research system ViewBox
Making archived data intelligently usable
With ViewBox, AvenDATA provides a powerful web-based research system for data from decommissioned legacy applications. The solution is specifically designed to enable fast, structured, and audit-proof access to historical information even after system shutdown, without access to the original source system.
ViewBox ensures that archived data:
- Remains understandable, filterable, and analyzable even years later
- Is always accessible in a legally compliant, audit-proof manner for internal and external stakeholders
- Is structured and ready for audits, reviews, and internal analyses
A key feature in the spirit of Data Lifecycle Management (DLM) is the integrated automated data deletion. After defined retention periods, data can be deleted in a rule-based and audit-proof manner in accordance with GDPR, GoBD, or individual company policies, and this happens without manual effort.
ViewBox can run in certified cloud environments or as an on-premises solution, depending on your requirements for security, control, and compliance. The underlying infrastructure is regularly subjected to security and functional tests and meets the highest standards, ensuring maximum reliability across the entire data lifecycle.
ViewBox – Deine Brücke
zu stillgelegten Altsystemen
Archivdaten verständlich, durchsuchbar und auswertbar – jederzeit und ohne Originalsystem
Ob für Fachabteilungen, Steuerprüfer, Wirtschaftsprüfer, interne Controller oder Rechtsabteilungen – mit ViewBox bleiben deine archivierten Daten aus alten Systemen vollständig zugänglich.
- Ganz ohne Zugriff auf das ursprüngliche System kannst du:
- strukturierte Auswertungen durchführen
- Prüfanforderungen jederzeit erfüllen
- fachliche, rechtliche und betriebswirtschaftliche Fragestellungen fundiert beantworten
- …
ViewBox verbindet rechtssichere Archivierung mit praktischer Nutzbarkeit – als leistungsstarkes Recherchesystem für alle Unternehmensbereiche.
Ready for the
next step?
Then let us talk about your legacy system and your future data lifecycle.
In a compact one hour expert session, we analyze your legacy system, whether ERP, CRM, payroll, or DMS. The goal is to show you how to decommission your application securely while keeping your data available and analyzable for the long term, aligned with modern Data Lifecycle Management (DLM).
In this session you will receive:
- A sound assessment of data structure, data migration, and reporting landscape
- A live demo of our ViewBox archiving and research solution
- Insight into our approach to replicating standard and custom reports
- A reliable estimate of project duration, effort, and costs at a fixed price
Transparency from the start:
Our project proposals are based on clearly defined fixed prices, guaranteed with no renegotiations. Quality, reliability, and fair value for money are at the core of what we do.
Our project proposals are based on clearly defined fixed prices, guaranteed with no renegotiations. Quality, reliability, and fair value for money are at the core of what we do.
Schedule a DLM-focused live demo
Quick Answers to Your Questions –
Personal and without obligation Regarding
Data Lifecycle Management
Personal and without obligation Regarding
Data Lifecycle Management
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