Archive Microsoft Dynamics AX –
Secure your data, retain reports, ensure compliance – with AvenDATA.

From classic AX versions such as AX 2009 and AX 2012 to complex, individually customized AX installations, we archive
Dynamics AX data from legacy systems of all generations and industry solutions, covering everything from order processing to financial accounting.

The Challenge

Historical data in Microsoft Dynamics AX is important, but access to it is becoming increasingly difficult.
As part of ERP migrations, cloud transitions (for example to Dynamics 365), data center consolidations or the dismantling of outdated infrastructures, companies regularly face a critical challenge.
Legacy systems based on Microsoft Dynamics AX, often ERP structures that have evolved over many years with complex data relationships, still contain relevant information for tax, legal or business purposes.
However, operating these systems is costly, the environments are outdated, licenses expire and in house expertise is dwindling.
Access to important data becomes increasingly difficult or even impossible, even though it must remain available, analyzable and audit proof.
This is exactly where AvenDATA comes in with its archiving solution for AX legacy systems.

Proven Archiving Solution
 with More Than 17 Years of Project Experience

The archiving of ERP systems such as Microsoft Dynamics AX has been continuously researched, enhanced and practically refined by AvenDATA for more than 17 years and across thousands of system decommissioning projects.
Based on our proven methodology, we have been able to reliably and transparently address all professional, audit related and legal inquiries over the years.
The software used for this purpose, ViewBox, has established itself as a dependable research system, working seamlessly both in daily audit practice and for company wide access.
Today, it is used by more than 50 percent of DAX companies, a clear testament to its stability, flexibility and practical value.
From Europe to Asia, from North America and beyond, ViewBox is in use worldwide.

Your Dynamics AX Reports Live On as Usable Reports
in ViewBox

We not only transfer all of your data from the Dynamics AX system, we also ensure that you can continue to access and use this data in our ViewBox software.
This includes:
  • Recreating relevant reports and business analyses
  • Implementing individual customer specific reports, including custom developed objects, reports and lists
  • Archiving all relevant documents, such as invoices, orders or booking records
  • Additional steps as required
Even before the project begins, we coordinate with you which reports and analyses will be needed in the future, whether for tax purposes, business analysis or legal requirements.
In ViewBox, you can research, analyze and evaluate these reports even years after the AX system has been decommissioned, completely independent of the original system.
Whether for audits, internal inquiries or legal matters, you always have access to clearly structured and filterable reports without the need for AX licenses or access to the original system.

Fast Project Execution
and Significant Economic Benefits (Measurable ROI)
– Even with Complex
AX Systems

Decommissioning a Dynamics AX system usually takes between 1 and 6 months, depending on complexity, data volume and applied extensions.
With our clearly structured and standardized approach, we are able to efficiently and securely archive even large and individually customized ERP systems.
We have already migrated systems with several terabytes of data into our archiving solution, including reports, custom developments and complete documentation.
Thanks to our established project methodology, our customers benefit from significant savings within a short period of time, especially in licensing, maintenance, infrastructure and internal administration.
In the vast majority of our projects, the return on investment (ROI) is less than one year, driven by measurable savings in licenses, infrastructure and internal resources.

Dynamics AX
System Analysis

The first step in every Dynamics AX decommissioning project is a detailed analysis of your existing ERP system. This analysis provides the foundation for a well-founded assessment of project duration and costs when archiving your Dynamics AX legacy system.
We review both technical and business aspects, including:
  • Options for accessing the Dynamics AX system (for example via SQL Server, AIF or data exports)
  • Type, structure and size of the database
  • Scope and relevance of existing reports, forms and modules
  • Specific characteristics such as custom developments, workflows or third party interfaces
The results are summarized in a binding fixed price offer, giving you maximum planning and decision making certainty.

Dynamics AX
Project Archiving

After completing the system analysis, the actual project begins — structured, efficient and with clearly defined milestones.
In a joint kick off meeting, we clarify all organizational and technical requirements together with your team.
From this point on, we take over the majority of tasks for you, including:
  • Setting up access to the Dynamics AX system (for example via SQL Server, export functions or APIs)
  • Exporting and transferring the relevant data from Dynamics AX
  • Recreating important reports, booking journals and individual analyses
  • Documenting all steps to ensure audit compliance
Our experienced project managers accompany you throughout the entire process, ensuring a smooth workflow with minimal resource requirements on your side.
At the end of the project, we conduct structured testing and acceptance phases together with you to ensure that all data has been archived completely, accurately and transparently.

Dynamics AX
Archiving Results

Once the project is completed, all relevant tables, documents and reports from your Dynamics AX system are transferred into our proprietary software solution, ViewBox.
ViewBox is a web based research system that provides you and authorized parties with fast, secure and transparent access to archived information, even years after the system has been decommissioned.
A key advantage is:
We reconstruct all important standard and custom reports, ensuring that professional, tax or legal analyses remain possible without any need to access the original AX system.
After successful implementation and acceptance of ViewBox, the old Dynamics AX system can be fully decommissioned.
At the end of the project, you receive comprehensive project documentation and process documentation that transparently outlines every step, with particular focus on:
  • The method of data transfer
  • The structure of the archived content
  • The testing and acceptance phases carried out
In addition, we record every individual step of the archiving process in an audit proof manner in our Jira ticket system — from data export to final acceptance and, if required, the later deletion of the source system.
This ensures that third parties or auditors can always clearly verify how the archiving was carried out.
Software and Research System ViewBox
– Making Archived AX Data Intelligently Usable
With ViewBox, AvenDATA offers a powerful reading and research system developed specifically for accessing data from decommissioned ERP systems such as Microsoft Dynamics AX.
Through an intuitive web interface, ViewBox enables fast searching, structured analysis and targeted delivery of archived information, all without needing access to the original AX system.
ViewBox ensures that your AX data:
  • Remains understandable and usable even years after decommissioning
  • Is always available in an audit proof manner
  • Is structured and ready for internal and external audit processes
A special Feature: Automated Data Deletion in ViewBox
Based on defined retention periods, legacy data can be deleted in a rule based and transparent way once legal or internal company requirements have expired.
This keeps you compliant with GDPR and GoBD without any manual effort.
The application is built on a certified cloud infrastructure and undergoes regular security and functionality tests, but it can also be operated in an on premise environment depending on your specific requirements.
More about ViewBox ...
ViewBox – Ihre Brücke
in die Vergangenheit
für Dynamics AX
Für Fachabteilungen, Steuerprüfer, Wirtschaftsprüfer, interne Controller oder Rechtsabteilungen:
Ihre archivierten AX-Daten bleiben vollständig durchsuchbar, verständlich und auswertbar – ganz ohne Dynamics-Lizenzen oder Zugriff auf das Originalsystem.
Ready for the
Next Step?
In a one hour expert session, we discuss your Dynamics AX system with you, whether AX 2009, AX 2012 or custom developments.
We show you live how to decommission your system efficiently while keeping the data analyzable for the long term, including:
  • Coordination on data structure, data transfer and reporting
  • Live demo of our ViewBox solution
  • Explanation of how we replicate reports and custom analyses
  • A reliable assessment of effort, duration and price
Transparency from the Very Beginning:
Our project proposals are based on clearly defined fixed prices with no renegotiations. Quality, reliability and fair value for money are our main focus.
Our project proposals are based on clearly defined fixed prices with no renegotiations. Quality, reliability and fair value for money are our main focus.
Book your free personal expert consultation today.
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Quick Answers to Your Questions –
 Personal and without obligation Regarding
Dynamics AX Archiving

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