Shutting Down SAP and Preserving Data,
Even After Insolvency or Business Closure. Wound up but not forgotten with AvenDATA.
From R/3 to ECC 6.0 and HANA we archive SAP systems of all generations and industry solutions from Bank Analyzer to IS U
The Challenge
Even after insolvency SAP systems cannot simply be shut down and deleted. Business critical data is subject to statutory retention periods, especially for tax and commercial law. For insolvency administrators and former management this means
- Legacy systems must remain available
- The technical infrastructure continues to generate costs
- Security risks increase due to lack of maintenance
- Data becomes harder to access and evaluate
- Internal staff is usually no longer available
The result: Even after a company has been dissolved legacy systems continue to create ongoing costs, legal risks and unnecessary effort.
Proven Archiving Solution
with More Than 17 Years of Project Experience
The archiving of legacy systems has been continuously developed by AvenDATA for more than 17 years and tested in thousands of projects, including in the context of insolvencies.
Based on our proven methodology we have been able to reliably and transparently respond to all professional, tax and legal inquiries over the years, for example from tax authorities, insolvency administrators or creditors.
The software solution we use has established itself as a robust research platform that ensures simple and legally compliant data accessibility even without active IT staff, whether for specific audits or within the framework of statutory retention requirements.
Our solution is now in use at more than 50 percent of DAX companies, a clear indication of its stability, flexibility and practical value at the highest level.
From Europe to Asia and from North America back again our archiving technology is proven and ready for use worldwide, even in challenging situations such as business closure or insolvency proceedings.
Your Reports Live On
- as Filterable Analyses Even After Insolvency or Business Closure
Even if the company no longer exists the data remains accessible in the ViewBox.
We do not only transfer all relevant data from your decommissioned legacy system but also ensure that this information remains clear, traceable and analyzable in our software for the long term.
This includes:
- Rebuilding of business critical standard reports
- Implementation of individual reports including company specific custom analyses
- Archiving of all related documents such as invoices, orders or accounting records
Even before the project begins we work with you to define which reports and analyses will continue to be required, for example for tax inquiries, insolvency administrators, courts or audits.
With our experience from numerous decommissioning projects including those in the context of insolvent companies we know exactly what matters when no internal staff is available.
In the ViewBox data can still be searched, analyzed and evaluated years after the system has been shut down without the original system, internal IT or ongoing licenses.
Whether for legal requirements, tax audits or external requests reports are always available in a structured, filterable and easy to understand format.
Fast Project Execution and Significant Economic Benefits
– Even After Insolvency
The archiving of a legacy system usually takes between one and four months depending on the scope and complexity of the data. In the case of insolvency a swift and reliable decommissioning is crucial since infrastructure costs continue to run while no active business operations exist.
With our clearly structured and standardized approach we archive even very large systems efficiently, securely and in full compliance.
We have already successfully migrated systems with more than 30 terabytes of data into our archiving solution including key reports and complete documentation.
Thanks to our proven project methodology ongoing IT costs are quickly and noticeably reduced particularly with regard to licenses for databases and operating systems, maintenance costs, hosting and IT resources which are often no longer available in the context of insolvency.
In most cases the project pays for itself within just a few months through measurable savings in infrastructure, licenses and administrative effort.
System Analysis
Even if operations have already ceased a thorough system analysis remains the foundation of every successful archiving project.
In the first step we conduct a detailed review of your remaining IT system. This analysis provides a reliable basis for estimating project duration, effort and costs for data archiving even when no operational structures or internal contacts are available.
- We examine both technical and business aspects including
- Remaining access options to the system
- Structure, type and size of the database
- Scope and relevance of existing reports and evaluations
- Individual requirements such as custom reports or interfaces
Based on this analysis you receive a binding fixed price offer ensuring maximum planning and decision making certainty in the context of insolvency proceedings or subsequent management by insolvency administrators.
Project Archiving
Once the analysis is complete the actual archiving process begins, guided and supported by our experienced team.
During a kick off session we define the organizational and technical framework. In many cases no internal contacts are available and our approach is designed precisely for such situations.
From this point on we take over all key tasks:
- Technical setup and access configuration
- Export and transfer of all data relevant for archiving
- Reproduction of important reports and individual evaluations
- Complete documentation to ensure audit compliance
Our experienced project managers ensure a structured process with minimal resource requirements on your side.
At the end of the project we conduct a structured testing and acceptance phase to confirm that all data has been archived completely, correctly and in a fully traceable manner. The data is secure and ready for any future audits.
Result of
the Archiving
Once the project is completed all relevant tables, documents and reports from the legacy system are transferred into our proprietary software solution.
Our web based archiving platform gives authorized parties such as insolvency administrators, authorities, auditors or courts fast, secure and traceable access to all archived information even years after the company has been closed.
A key advantage is that we reconstruct all essential standard and individual evaluations for example special reports so that tax, business or legal analyses remain possible completely independent of the original system and without ongoing licenses.
After successful implementation and approval the original system can be permanently decommissioned including all infrastructure and license components.
At the end of the project you receive a comprehensive project or procedural documentation that transparently outlines every step in particular
- the method of data transfer
- the structure and organization of the archived content
- the testing and acceptance phases carried out
In addition we log every single step of the archiving process in our Jira ticket system in an audit proof manner from the initial data export to the final handover and if required the later deletion of the source system. This ensures that third parties can always verify how and with what level of care the archiving was performed even when no internal staff is available.
Software and Research Platform –
– Making Data Usable Even After Insolvency
With our web based archiving solution AvenDATA provides a powerful reading and research platform designed specifically for accessing data from decommissioned legacy systems even when the company is no longer active.
Through an intuitive web interface the system enables fast searches, structured analysis and targeted provision of archived information without the need for the original source system or active IT staff.
The solution ensures that archived data:
- remains understandable and fully usable even years after decommissioning
- is always accessible in an audit compliant manner including for insolvency administrators, auditors or courts
- is structured and available for tax, legal or business related inquiries
A Key Advantage: Automated Data Deletion. The software includes an automated data deletion feature. Based on defined statutory retention periods data can be deleted in full compliance with GDPR and GoBD using rule based and fully traceable processes without manual effort or additional systems.
The solution and the underlying cloud infrastructure are certified multiple times and are regularly subjected to extensive security and functionality tests ensuring maximum legal certainty both during insolvency proceedings and in the event of later inquiries.
The solution and the underlying cloud infrastructure are certified multiple times and are regularly subjected to extensive security and functionality tests ensuring maximum legal certainty both during insolvency proceedings and in the event of later inquiries.
ViewBox – Ihre Brücke
für alle Ihre Legacy-Systeme in die Vergangenheit
Für Fachabteilungen, Steuerprüfer, Wirtschaftsprüfer, interne Controller oder Rechtsabteilungen: Auch nach einer Insolvenz bleiben Ihre archivierten Daten vollständig erhalten.
Selbst wenn der Geschäftsbetrieb eingestellt ist und kein internes Personal mehr zur Verfügung steht, ermöglicht ViewBox den sicheren und nachvollziehbaren Zugriff auf die archivierten Informationen – strukturiert, revisionssicher und jederzeit verfügbar.
So bleiben auch nach der Unternehmensauflösung alle wichtigen Daten nutzbar – für rechtliche Klärungen, steuerliche Nachfragen oder externe Prüfungen.
Ready for the
Next Step?
In a one hour expert session we review your legacy system together whether operations are still running or the company has already been liquidated. We will show you live how to efficiently decommission your system and archive your data in a way that remains accessible and legally compliant for the long term including
In this session you will receive:
- An alignment on the existing data structure and data transfer
- A live demo of our archiving solution
- An explanation of how we replicate existing evaluations and reports
- A reliable estimate of effort duration and costs
Transparency from the Start:
Our project proposals are based on clearly defined fixed prices with no renegotiations. Even if no internal staff is available we ensure a smooth and reliable process. Quality, dependability and fair value for money are our top priorities.
Our project proposals are based on clearly defined fixed prices with no renegotiations. Even if no internal staff is available we ensure a smooth and reliable process. Quality, dependability and fair value for money are our top priorities.
Schedule your free expert session now.
Quick Answers to Your Questions –
Personal and without obligation Regarding
Archiving in Insolvency Cases
Personal and without obligation Regarding
Archiving in Insolvency Cases
Thank you
Thank you for your inquiry.
We will contact you shortly.
We will contact you shortly.