What does SAP archiving mean and why is it more important than ever?
By Emanuel Böminghaus, Legacy Systems Expert and Managing Director, AvenDATA
By Emanuel Böminghaus
Legacy Systems Expert and
Managing Director, AvenDATA
Managing Director, AvenDATA
In many organisations, SAP archiving is still underestimated. Legacy SAP systems often run in the background with minimal maintenance, yet they continue to generate ongoing licence, storage and maintenance costs. At the same time, these data sets remain subject to strict legal requirements (e.g. GoBD, HGB, AO, GDPR).
When systems are shut down or migrated, the absence of structured archiving creates gaps in audit compliance, leading to costly consequences. SAP archiving is therefore not a peripheral IT issue, but a critical component of corporate strategy.
The biggest challenges in SAP archiving
1. System shutdown without data loss
Many organisations are currently migrating from SAP ECC to S/4HANA or consolidating their system landscapes. Legacy systems often remain active for compliance reasons, continuing to generate costs.
2. Licence and operating costs
Even inactive systems incur licence and infrastructure expenses. Structured archiving can significantly reduce these costs on a permanent basis.
3. Legal requirements and audit readiness
Under GoBD and GDPR, business data must remain complete, accessible and verifiable even after systems are decommissioned.
4. Technical complexity
SAP systems often contain decades of data, custom developments and interfaces. A simple export is not enough.
5. Risk of data loss
Without proper archiving, critical booking, HR and sales data can be lost.
The solution: SAP archiving with ViewBox from AvenDATA
ViewBox from AvenDATA provides a specialised platform for legally compliant and audit-proof archiving of SAP systems. It ensures access to historical data, even after system shutdown.
Key benefits at a glance:
- Complete data export: Includes all relevant tables, documents, reports and attachments.
- Web-based access: Instant access to archived data via a modern, intuitive interface.
- Audit compliance: Archiving in line with GoBD, HGB, AO and GDPR requirements.
- Cost reduction: Significant savings on license and operating costs by decommissioning legacy systems.
- Flexible deployment: Available as a cloud or on-premises solution, tailored to your IT strategy.
When is the right time for SAP archiving?
- Before migrating to S/4HANA to separate legacy data and ensure a clean system transfer.
- After a merger or carve-out to secure defined data sets in compliance with legal requirements.
- During site closures or insolvency when no staff remain to manage system operations.
- For cost optimisation when maintaining outdated systems becomes disproportionately expensive.
Conclusion: Act now before your legacy system becomes a cost trap
Professional SAP archiving protects your organisation from compliance risks, reduces ongoing costs and provides transparency over historical data. With ViewBox from AvenDATA, you get a solution that is not only technically advanced but also legally certified and proven in practice, trusted by businesses from SMEs to DAX-listed corporations.
Planning to archive a legacy system?