Archive SAP HCM securely
Protect your data, retain reports and ensure compliance with AvenDATA

We archive SAP HCM data following the end of standard maintenance in 2027 and
during the transition to SuccessFactors.

The Challenge

SAP HCM data must remain accessible, yet access to the original SAP system will soon no longer be possible.
With standard maintenance ending in 2027 and the shift to SuccessFactors underway, many organisations face a common dilemma: HR and payroll data must be retained for legal, tax and operational reasons, often for several years. At the same time, maintaining access to the legacy SAP HCM system continues to generate significant costs due to infrastructure, licensing, support and internal expertise.
This is precisely where AvenDATA’s archiving solution for SAP HCM provides a reliable and cost-effective alternative.

Proven Archiving Solution Backed by
 Over 17 Years of Project Experience

AvenDATA has continuously refined its SAP HCM data archiving approach based on real-world project experience. Over the past 17 years, we have supported numerous SAP system decommissions and HCM migrations, both technically and functionally. This includes everything from precise data extraction to audit-compliant archiving.
Our purpose-built software solution, ViewBox, has become a trusted research tool. It is reliable during audits, easy to use and deployed globally.
More than half of all DAX-listed companies already rely on ViewBox. This reflects its stability, flexibility and strong practical value.

Your SAP HCM Reports Remain Accessible
Even After Maintenance Ends

We don’t just archive SAP HCM data. We also preserve the business logic and reporting functionality behind your HR and payroll processes.
With ViewBox, your HCM-related data remains fully accessible and traceable even after the system is decommissioned. In practical terms, this means:
  • Continued use of key SAP HCM standard reports and custom reports (including Z-reports)
  • Access to payroll documents, employee master data and time tracking records
  • Ability to filter, analyse and export reports without requiring SAP access
  • …
Before the archiving project begins, we work with you to define which reports you will need in future for tax purposes, audits or internal HR controlling.
With ViewBox, these reports and data remain available for years to come, independent of the original SAP HCM system.
Whether for audits, legal inquiries or internal requests, you always have access to clearly structured, filterable reports without SAP licences or the original system.

Short Project Timelines and Measurable ROI –
Even for Complex SAP HCM Systems

Archiving SAP HCM data typically takes between one and six months, depending on the volume of data and system structure. Thanks to our standardised methodology, we can efficiently archive even large and complex HCM environments.
For example, in previous projects we have successfully migrated SAP systems with over 30 terabytes of data, including all HR reports, custom Z-reports and audit-compliant documentation.
Our proven project approach enables clients to achieve significant cost savings in a short time, particularly in areas such as SAP HCM licensing, databases, operating systems and infrastructure.

SAP HCM
 System Analysis

Every project begins with a structured analysis of the existing SAP HCM system, focusing on the relevant content. This step is essential for effective project planning and provides full transparency regarding project duration, effort and costs.
The analysis typically includes:
  • Access options for the SAP HCM system
  • Type, structure and size of the HCM database
  • Scope and relevance of existing HR and payroll reports
  • Custom elements such as client-specific Z-reports, interfaces or system customisations
  • Organisational separation: data can be archived by client or by business unit, depending on how the HCM system is used within the company
  • …
The outcome is a fixed-price proposal with a clearly defined scope of services, giving you maximum planning and decision-making confidence for your SAP HCM archiving project.

SAP HCM Archiving Project
– Efficient and Compliant

Following a successful system analysis, the archiving project proceeds through the following key steps:
  • Setting up access to the SAP HCM system
  • Exporting the relevant HCM data
  • Reproducing HR reports, Z-reports and custom evaluations
  • Documenting all project steps in an audit-compliant manner
  • Conducting structured testing and approval phases
  • …
Our experienced project managers ensure a smooth process with minimal effort required from your internal teams.

Outcome:
SAP HCM Data Fully Archived and Readily Accessible

At the end of the project, all relevant tables, documents and HR reports are fully transferred into ViewBox. You benefit from:
  • Full search functionality without needing access to the SAP system
  • Access for authorised internal and external stakeholders
  • Transparent reporting, including business logic
  • Audit-compliant documentation of all project phases
  • …
In addition, every step of the archiving process is documented in a secure and traceable manner using our Jira ticket system from data export through to final approval and if required, the eventual deletion of the source system.
Inclusion of
ADK Archive Files
If ADK archive files have already been used in your SAP HCM system, we will naturally include them in the archiving process. This ensures that previously offloaded data remains accessible and audit-compliant.
ViewBox – The Intelligent Archiving Solution
for Your SAP HCM Data
ViewBox is a web-based research platform designed specifically for legacy system data, including SAP HCM. It focuses on compliance, ease of use and data integrity.
Your benefits:
  • Audit-compliant access to all archived SAP HCM data
  • Clear, filterable HR reports
  • Full compliance with legal data retention requirements
  • Automatic data deletion once retention periods expire (in line with GDPR and GoBD)
  • Certified cloud infrastructure with regular security testing
  • …
Whether for tax audits, internal reviews or HR controlling, ViewBox ensures your SAP HCM data remains clear, traceable and accessible at all times.
Learn more about ViewBox ...
Ready for the
Next Step?
Let’s discuss your SAP HCM system in a one-hour expert consultation, focusing on HR data relevant for archiving.
During this session, you will receive:
  • A review of your data structure, data transfer and reporting landscape
  • A live demonstration of our ViewBox solution
  • An explanation of how we replicate HCM reports (e.g. PA, PY, PT, OM, TM, time management)
  • A reliable estimate of effort, timeline and cost
  • …
Transparency from the Start
Our project proposals are based on clearly defined fixed prices, with no hidden costs or renegotiations. We prioritise quality, reliability and fair value for money.
Our project proposals are based on clearly defined fixed prices, with no hidden costs or renegotiations. We prioritise quality, reliability and fair value for money.
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Quick Answers to Your Questions –
Personal and without obligation Regarding
SAP HCM Archiving

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